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4 Best personal trainer software and their key features

Published on 03/03/2022 by Sukanya Awasthi

This article will look at the best four personal trainer software along with their key features. We will also learn about the benefits offered by these tools to personal trainers.

Personal trainer software offer tools for fitness trainers to manage clients

The fitness industry landscape may be a fast-changing one, especially after the uncertainties caused by COVID-19. An article by Bloomberg states that despite the pandemic limiting gym capacities, annual memberships surged in 2021 and in some cases exceeded those of previous years. The article also states that part of this might be attributed to the expected rise in online fitness classes and the need to preserve mental as well as physical health.

A study published by the World Economic Forum states that during the first half of 2020, fitness apps grew by nearly 50%. As a result, many trainers may be looking to adapt to the growing demand for personal training software. Personal trainer software helps fitness professionals manage their client’s workouts, automate communications, and collect payments.

In this article, we have curated a list of the best four personal trainer software which may help trainers better manage their businesses and boost sales. The personal trainer software listed below have been chosen based on the following factors, while the full methodology can be found at the bottom of the article.

  • Rated at least 4/5 stars by users
  • Have at least 20 reviews between Feb 2020 and Feb 2022
  • Meet the market definition of personal trainer software

Gymcatch's workout scheduling feature can help trainers schedule and manage client workouts
Gymcatch’s workout scheduling feature [Source: GetApp]
  • Ease of use – 4.7/5
  • Customer support – 4.9/5
  • Features – 4.7/5
  • Value for money – 4.8/5

Gymcatch is personal trainer software for personal trainers, gym instructors, fitness studios etc, which allows them to accept reservations and payments on their website and mobile apps. Trainers can use this software to conduct online 1:1 classes, automate bookings, and publish their workout session videos.

Gymcatch offers integration with a variety of third-party solutions —such as Zoom and YouTube— to help make live-streaming of workouts convenient. It also allows trainers to use promotional email templates to send emails directly to clients and possibly increase customer engagement. Among other features, Gymcatch also offers attendance management, calendar management, and users can create individual client profiles that offer a bird’s eye view of the client’s information. To know more about pricing and additional features, visit gymcatch.com.

LetgitFit’s scheduling feature helps both trainers and clients maintain a schedule
LegitFit’s scheduling feature [Source: LegitFit]
  • Ease of use – 4.9/5
  • Customer support – 5/5
  • Features – 4.8/5
  • Value for money- 4.8/5

LegitFit is a business management platform that could help with the day-to-day functioning of fitness businesses. Personal trainers can use it to potentially grow their customer base and increase their revenue. They can do so by using the software’s various features like taking client bookings and payments online. Using LegitFit, trainers can also manage their clients by creating, editing, and attaching notes for specific clients, setting workout goals, and sending post-workout feedback.

In addition, trainers can also manage communication with their clients by sending them email reminders of their workout schedules via this tool. This can help trainers reduce the number of no-shows and in case a client cancels their booking, trainers can also use the same time slot to take bookings from other clients by automating the process of allocating available slots to interested candidates. More information on pricing is available at legitfit.com.

PT Distinction’s food logging feature can help clients keep track of their meals
PT Distinction’s food logging feature [Source: PT Distinction]
  • Ease of use – 4.7/5
  • Customer support – 4.9/5
  • Features – 4.8/5
  • Value for money- 4.9/5

PT Distinction (PDT) is personal trainer software that comes with a branding toolkit that offers a set of tools which trainers can use to create their personal brand on their app and website. The software also provides tools that allow trainers to modify pre-built training programs, dive in and create everything they need from scratch.

In addition, PT Distinction also provides features like live results tracking to monitor overall business growth, scheduling automated training schedules and sending automated messages using its messaging platform. Compared to other similar tools, PTD provides an additional feature where the client’s posture and movement may be assessed using the built-in movement screen, and clients can record their motions to help trainers create programmes tailored to their individual requirements. More information on the pricing and additional features is available at ptdistinction.com.

WeStrive’s macro tracking tool helps clients log the foods they eat on a website and app
WeStrive’s macro tracking feature to log a meal’s macronutrients [Source: WeStrive]
  • Ease of use – 4.9/5
  • Customer support – 5/5
  • Features – 4.9/5
  • Value for money- 5/5

WeStrive is a personal trainer platform using which personal trainers can build fitness programs for their clients using a library of 1500 exercise photos and videos, calendar editing, and macro tracking —the process of logging a meal’s macronutrients on a website or an app. Trainers can maintain communication with their clients by sending them text messages, attachments, GIFs, and more using this tool. The software has a feature called ‘Workout & Progression’ tracking where clients can track the results of their workouts and trainers can monitor the performance of their clients. 

In addition, WeStrive also provides programme templates to trainers where they can save clients’ workout schedules, exercise circuits and routines, cool-downs and supersets, and warm-up schedules as well. WeStrive also has a mobile app where clients can record their workout journey and routine. Once the client finishes their workout, trainers also have the option to leave post-workout feedback for them. To know more about the pricing information and additional features, visit westrive.com.

Benefits of personal trainer software

Fitness professionals these days may be looking to use personal trainer software to organise information about their clients, manage their schedules, and help increase client retention. In this section, we will look at three benefits such software can potentially offer to trainers.

1. Aids in better client management

Traditionally, trainers used to fill in client information in registers or spreadsheets and save that in separate folders. With new-age trainer software, trainers can create client profiles to store relevant client information, communicate with the clients through automated messages and notifications, manage client payments, and work on client retention.

2. Create personalised fitness and nutrition plans

Most personal trainer software allow trainers to create custom client profiles, create workout and diet plans according to their clients’ needs, and track their progress and performance. Such software can also make it easier for trainers to promote their nutrition and fitness services to target clients who are not already using those services. 

3. Help plan flexible workout schedules

Not everyone may have the time and convenience to visit their gym every day during certain fixed timings. The majority of personal training tools have a scheduling feature where customers can request a time of their choice and trainers can approve or refuse such requests. This allows customers to work out at a time of their convenience and also allows trainers to schedule time off to allow for more convenient scheduling.

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For the personal trainer software listed above, the following factors were considered:

  • A minimum 4/5 star overall rating.
  • The existence of at least 20 reviews of the software over the past two years (Feb 2020 – Feb 2022).
  • The software mentioned in this article are listed in alphabetical order.
  • All of the above software match the following definition of personal trainer software: Personal trainer software assists fitness professionals to schedule and track workout sessions for their clients, as well as collecting payments, and automating communication. 
  • All the software have the following core features: appointment scheduling, attendance tracking, client profiles, and fitness plan.

This article may refer to products, programs or services that are not available in your country, or that may be restricted under the laws or regulations of your country. We suggest that you consult the software provider directly for information regarding product availability and compliance with local laws.

About the author

Sukanya is a Content Analyst for the UK and India market. Committed to offering insights on technology, emerging trends and software suggestions to SMEs. Café hopper and a dog mom.

Sukanya is a Content Analyst for the UK and India market. Committed to offering insights on technology, emerging trends and software suggestions to SMEs. Café hopper and a dog mom.