---
description: Learn how Capture Expense can help your business. We provide UK business users the most detailed information on pricing, features, usability, and reviews for Capture Expense.
image: https://gdm-localsites-assets-gfprod.imgix.net/images/getapp/og_logo-94fd2a03a6c7a0e54fc0c9e21a1c0ce9.png
title: Capture Expense Reviews, Prices & Ratings | GetApp UK 2026
---

Breadcrumb: [Home](/) > [Expense Report Software](/directory/579/expenses-management/software) > [Capture Expense](/software/129859/expenseonce)

# Capture Expense

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> Cloud-based expense management software with conversational AI built in. Automates receipt capture, mileage, approvals, card reconciliation, and reporting. Integrates with 50+ platforms including Xero, Sage, and leading payroll systems. HMRC recognised.
> 
> Verdict: Rated **4.9/5** by 23 users. Top-rated for **Likelihood to recommend**.

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## Overview

### Key benefits of Capture Expense

\- Scan and submit receipts instantly on the go via WhatsApp, Teams, or Slack.
- Connect corporate credit cards for a real-time transaction feed via Open Banking.
- Automatically match receipts to the correct card transaction, no manual effort required.
- Automate mileage calculations using HMRC-approved fuel rates, always reimbursing the shortest journey.
- Manage employee reimbursements for out-of-pocket expenses without manual entry.
- AI-powered Smart Audit reviews every claim against your policy before it reaches a manager.
- Access instant spend insights through the Finance Copilot conversational reporting feature.
- Issue business expense cards with per-user spend limits and real-time transaction visibility.
- Integrate with 50+ platforms including Xero, Sage, QuickBooks, and leading payroll systems.
- Customers save an average of 44% on out-of-pocket expenses and 75% of manual processing time.
- Capterra Best Value 2026.
- Capterra Best Ease of Use 2026.
- Software Advice Most Recommended 2026.
- Software Advice Best Customer Support 2026.

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.9/5** | 23 Reviews |
| Ease of Use | 4.9/5 | Based on overall reviews |
| Customer Support | 4.9/5 | Based on overall reviews |
| Value for Money | 4.8/5 | Based on overall reviews |
| Features | 4.7/5 | Based on overall reviews |
| Recommendation percentage | 100% | (10/10 Likelihood to recommend) |

## About the vendor

- **Company**: Cintra HR & Payroll Services

## Commercial Context

- **Starting Price**: £6.00
- **Pricing model**: Usage Based (Free version available) (Free Trial)
- **Pricing Details**: Starter Plan: Free
Premium Plan: £6 per month per active user
Enterprise Plan: we offer volume discount pricing
- **Target Audience**: 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Linux (Desktop), Chromebook (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile)
- **Supported Languages**: English
- **Available Countries**: Australia, Canada, Denmark, France, Germany, India, Ireland, Italy, Mexico, Netherlands, New Zealand, Philippines, Singapore, South Africa, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States

## Features

- AI Copilot
- API
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Activity Dashboard
- Activity Tracking
- Ad hoc Reporting
- Alerts/Notifications
- Approval Process Control
- Approval Workflow
- Audit Management
- Audit Trail
- Automated Receipt Matching
- Billable & Non-Billable Hours
- Budget Control
- Carbon Emissions Calculations
- Categorisation/Grouping
- Compliance Management
- Configurable Workflow

## Integrations (25 total)

- Access Financials
- AccountsIQ
- Cezanne HR
- Cintra
- Cintra People
- Copilot
- Dolphin
- Microsoft Dynamics 365 Business Central tegossuite
- Microsoft Teams
- NetSuite
- Opera
- OrderWise
- Pliant
- QuickBooks Online
- QuickBooks Online Advanced

... and 10 more integrations

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- 24/7 (Live rep)
- Chat

## Category

- [Expense Report Software](https://www.getapp.co.uk/directory/579/expenses-management/software)

## Related Categories

- [Time and Expense Software](https://www.getapp.co.uk/directory/264/time-tracking-expense/software)
- [Expense Report Software](https://www.getapp.co.uk/directory/579/expenses-management/software)
- [Travel Management Software](https://www.getapp.co.uk/directory/1227/travel-management/software)
- [Emissions Management Software](https://www.getapp.co.uk/directory/1357/emissions-management/software)
- [Spend Management Software](https://www.getapp.co.uk/directory/1755/spend-management/software)

## Alternatives

1. [webexpenses](https://www.getapp.co.uk/software/20404/webexpenses) — 4.5/5 (1105 reviews)
2. [Expensify](https://www.getapp.co.uk/software/618/expensify) — 4.5/5 (1332 reviews)
3. [SAP Concur](https://www.getapp.co.uk/software/411/concur-expense) — 4.3/5 (2251 reviews)
4. [Zoho Expense](https://www.getapp.co.uk/software/101293/zoho-expense) — 4.6/5 (1204 reviews)
5. [Circula](https://www.getapp.co.uk/software/2038843/circula) — 4.6/5 (565 reviews)

## Reviews

### "Excellent Customer Service" — 5.0/5

> **Eleanor** | *8 May 2025* | Financial Services | Recommendation rating: 10.0/10
> 
> **Pros**: \[sensitive content hidden\] were fantastic in the set up process ensuring everything went very smoothly from start to finish.
> 
> **Cons**: A great product and nothing that we have come across to date that we do not like. All users are very happy as well.
> 
> A very easy process from start to finish. Would highly recommend to the other businesses. Very friendly and helpful customer service.

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### "ASC Capture Expenses" — 5.0/5

> **Yaima** | *12 June 2025* | Higher Education | Recommendation rating: 10.0/10
> 
> **Pros**: How user friendly it is, very sharp and clear screens. We have received feedback from users, all of them positive which is unheard of.
> 
> **Cons**: Nothing yet\! I think it is an excellent system. I would like to keep up to date with developments within the Capture business to see which other areas we may work in partnership to automate processes as ASC.
> 
> Brilliant, the best system I have used in terms of structure, user friendly, reports, all of it works really well.

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### "Great system overall" — 4.0/5

> **Scott** | *16 June 2023* | Education Management | Recommendation rating: 8.0/10
> 
> **Pros**: Mileage tracker bespoke set up, ability to have many members in the group, ease of use for claimant and administrator, ability to follow on with the set up by adding new academies admin's end as well as adding categories etc,  approvals are easy, expense uploads into a separate finance system are easy, reasonably priced, leaders/heads can see a console view of their staff and what has previously been claimed, updates pending/able to be implemented, we use 2 different finance softwares and both marry up with with CE - generally a well-rounded system
> 
> **Cons**: There has been the odd bug in the system which needed reporting such as mileage not calculating properly or a different vehicle defaulting, audit trail isn't the best.
> 
> We have generally felt for staff expenses and as a result how us needing to strongly check claims that Capture Expense has delivered a great system with the fundamentals being at hand which is also bespoke to us, so the system/development is more flexible that your average provider - \[sensitive content hidden\]  himself was great at developing the product and showing how to use it - we are looking at implementing a bespoke credit card feature and hope we have a similar experience with that too when we get some time to sink into it.

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### "Best expense management tool there is\!" — 5.0/5

> **Jean** | *22 November 2024* | Machinery | Recommendation rating: 10.0/10
> 
> **Pros**: Super easy to use interface, includes all 8 currencies we use for our international business, intuitive new AI feature such as the WhatsApp integration, simple onboarding for our entire team almost on our own, saved us tons of efforts and time when looking back at manual expense management.
> 
> **Cons**: The fast that we did not discover it sooner.
> 
> We highly recommend Capture Expense for any company still currently managing expenses manually. Whether start-ups or corporates, you will only discover what you are missing out on once you try it.
Our overall experience was top notch, from discovering the solution to onboarding the team and integrating with our ERP.

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### "Capture Expense" — 5.0/5

> **Caroline** | *21 August 2024* | Aviation & Aerospace | Recommendation rating: 10.0/10
> 
> **Pros**: Very intuitive system, which will help massively in making sure that our expense policy is adhered to. When configuring the system, the development and sales team have been there every step of the way and even developed some bespoke features for us.
> 
> **Cons**: No complaints to speak of, really happy at the moment.
> 
> Great\! from demo to getting the software up and running, Capture will do exactly what we need it to do and more\!

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## Links

- [View on GetApp](https://www.getapp.co.uk/software/129859/expenseonce)

## This page is available in the following languages

| Locale | URL |
| en | <https://www.getapp.com/finance-accounting-software/a/expenseonce/> |
| en-AE | <https://www.getapp.ae/software/129859/expenseonce> |
| en-AU | <https://www.getapp.com.au/software/129859/expenseonce> |
| en-CA | <https://www.getapp.ca/software/129859/expenseonce> |
| en-GB | <https://www.getapp.co.uk/software/129859/expenseonce> |
| en-IE | <https://www.getapp.ie/software/129859/expenseonce> |
| en-NZ | <https://www.getapp.co.nz/software/129859/expenseonce> |
| en-SG | <https://www.getapp.sg/software/129859/expenseonce> |
| en-ZA | <https://www.getapp.za.com/software/129859/expenseonce> |

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