--- description: Learn how Capture Expense can help your business. We provide UK business users the most detailed information on pricing, features, usability, and reviews for Capture Expense. image: https://gdm-localsites-assets-gfprod.imgix.net/images/getapp/og_logo-94fd2a03a6c7a0e54fc0c9e21a1c0ce9.png title: Capture Expense Reviews, Prices & Ratings | GetApp UK 2026 --- Breadcrumb: [Home](/) > [Expense Report Software](/directory/579/expenses-management/software) > [Capture Expense](/software/129859/expenseonce) # Capture Expense Canonical: https://www.getapp.co.uk/software/129859/expenseonce Page: 1 / 2\ Next: [Next page](https://www.getapp.co.uk/software/129859/expenseonce?page=2) > Capture Expense delivers cloud-based expense management software to businesses in the UK and Ireland. Managing the entire process from receipt capture to expense reporting. > > Verdict: Rated **4.9/5** by 23 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Key benefits of Capture Expense \- Connect your teams’ corporate credit cards for a real-time transactions feed. - Automate your teams’ mileage calculations and make the most of HMRC approved fuel rates. - Enables your teams to instantly scan receipts on-the-go. - Easily manage employee reimbursements for out-of-pocket expenses, without manual entry. - Experience the seamless synergy between Capture Expense and your existing systems. - Access every insight you need with our cutting-edge AI powered expense reporting feature. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.9/5** | 23 Reviews | | Ease of Use | 4.9/5 | Based on overall reviews | | Customer Support | 4.9/5 | Based on overall reviews | | Value for Money | 4.8/5 | Based on overall reviews | | Features | 4.7/5 | Based on overall reviews | | Recommendation percentage | 100% | (10/10 Likelihood to recommend) | ## About the vendor - **Company**: Cintra HR & Payroll Services ## Commercial Context - **Starting Price**: £6.00 - **Pricing model**: Usage Based (Free version available) (Free Trial) - **Pricing Details**: Starter Plan: Free Premium Plan: £6 per month per active user Enterprise Plan: we offer volume discount pricing - **Target Audience**: 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Linux (Desktop), Chromebook (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: Australia, Canada, Denmark, France, Germany, India, Ireland, Italy, Mexico, Netherlands, New Zealand, Philippines, Singapore, South Africa, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States ## Features - API - Access Controls/Permissions - Accounting - Accounting Integration - Activity Tracking - Ad hoc Reporting - Alerts/Notifications - Approval Process Control - Approval Workflow - Audit Management - Audit Trail - Automated Receipt Matching - Billable & Non-Billable Hours - Budget Control - Categorisation/Grouping - Compliance Management - Configurable Workflow - Corporate Card - Credit Card Management - Customisable Reports ## Integrations (18 total) - Access Financials - AccountsIQ - Cezanne HR - Dolphin - Microsoft Dynamics 365 Business Central tegossuite - NetSuite - Opera - OrderWise - QuickBooks Online - QuickBooks Online Advanced - SAP Business ByDesign - SAP Business One - Sage 200 - Sage 50 Accounting - Sage Intacct ... and 3 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat ## Category - [Expense Report Software](https://www.getapp.co.uk/directory/579/expenses-management/software) ## Related Categories - [Time and Expense Software](https://www.getapp.co.uk/directory/264/time-tracking-expense/software) - [Expense Report Software](https://www.getapp.co.uk/directory/579/expenses-management/software) - [Travel Management Software](https://www.getapp.co.uk/directory/1227/travel-management/software) - [Emissions Management Software](https://www.getapp.co.uk/directory/1357/emissions-management/software) - [Spend Management Software](https://www.getapp.co.uk/directory/1755/spend-management/software) ## Alternatives 1. [webexpenses](https://www.getapp.co.uk/software/20404/webexpenses) — 4.5/5 (1105 reviews) 2. [Expensify](https://www.getapp.co.uk/software/618/expensify) — 4.5/5 (1316 reviews) 3. [SAP Concur](https://www.getapp.co.uk/software/411/concur-expense) — 4.3/5 (2240 reviews) 4. [Zoho Expense](https://www.getapp.co.uk/software/101293/zoho-expense) — 4.6/5 (1187 reviews) 5. [Circula](https://www.getapp.co.uk/software/2038843/circula) — 4.6/5 (564 reviews) ## Reviews ### "Excellent Customer Service" — 5.0/5 > **Eleanor** | *8 May 2025* | Financial Services | Recommendation rating: 10.0/10 > > **Pros**: \[sensitive content hidden\] were fantastic in the set up process ensuring everything went very smoothly from start to finish. > > **Cons**: A great product and nothing that we have come across to date that we do not like. All users are very happy as well. > > A very easy process from start to finish. Would highly recommend to the other businesses. Very friendly and helpful customer service. ----- ### "ASC Capture Expenses" — 5.0/5 > **Yaima** | *12 June 2025* | Higher Education | Recommendation rating: 10.0/10 > > **Pros**: How user friendly it is, very sharp and clear screens. We have received feedback from users, all of them positive which is unheard of. > > **Cons**: Nothing yet\! I think it is an excellent system. I would like to keep up to date with developments within the Capture business to see which other areas we may work in partnership to automate processes as ASC. > > Brilliant, the best system I have used in terms of structure, user friendly, reports, all of it works really well. ----- ### "Great system overall" — 4.0/5 > **Scott** | *16 June 2023* | Education Management | Recommendation rating: 8.0/10 > > **Pros**: Mileage tracker bespoke set up, ability to have many members in the group, ease of use for claimant and administrator, ability to follow on with the set up by adding new academies admin's end as well as adding categories etc, approvals are easy, expense uploads into a separate finance system are easy, reasonably priced, leaders/heads can see a console view of their staff and what has previously been claimed, updates pending/able to be implemented, we use 2 different finance softwares and both marry up with with CE - generally a well-rounded system > > **Cons**: There has been the odd bug in the system which needed reporting such as mileage not calculating properly or a different vehicle defaulting, audit trail isn't the best. > > We have generally felt for staff expenses and as a result how us needing to strongly check claims that Capture Expense has delivered a great system with the fundamentals being at hand which is also bespoke to us, so the system/development is more flexible that your average provider - \[sensitive content hidden\] himself was great at developing the product and showing how to use it - we are looking at implementing a bespoke credit card feature and hope we have a similar experience with that too when we get some time to sink into it. ----- ### "Best expense management tool there is\!" — 5.0/5 > **Jean** | *22 November 2024* | Machinery | Recommendation rating: 10.0/10 > > **Pros**: Super easy to use interface, includes all 8 currencies we use for our international business, intuitive new AI feature such as the WhatsApp integration, simple onboarding for our entire team almost on our own, saved us tons of efforts and time when looking back at manual expense management. > > **Cons**: The fast that we did not discover it sooner. > > We highly recommend Capture Expense for any company still currently managing expenses manually. Whether start-ups or corporates, you will only discover what you are missing out on once you try it. Our overall experience was top notch, from discovering the solution to onboarding the team and integrating with our ERP. ----- ### "Capture Expense is a hit\!" — 5.0/5 > **Emma** | *19 September 2024* | Accounting | Recommendation rating: 10.0/10 > > **Pros**: From the administration side of things, the ease in which people, vehicles, tags, categories can be updated and amended is great. From a user side, the creation of an expense is quick and simple and very user friendly. If there is something missing from the claim or someone is over limits, the errors are flagged and obvious. Attaching receipts to the claim is simple and effective and ties everything in together. Creating expenses via a mobile phone has been a big hit with all of our users for the convenience and simplicity of being able to create expenses on the go\! The approval process is easy and provides an audit trail. Our Line Managers are no longer bogged down with lots of documents being emailed to them, they can access everything in one place. Being able to divert expenses to another Line Manager via the out of office option prevents any expenses being stuck in the system for too long because of annual leave. > > **Cons**: That the system does not automatically adjust claims to a limit where a limit is in place. (although it does prevent a submission so procedures are still in place to prevent overclaims). > > Very easy and smooth. From set up to go live, the process and communication has been second to none. \[sensitive content hidden\] was great to work with, very helpful and answered all of my questions with patience and efficiency. It has been very well received by all of our users, there are now people claiming expenses that would not do so before as the process was too complicated and clunky\! Now they can submit expenses with ease and from anywhere\! ----- Page: 1 / 2\ Next: [Next page](https://www.getapp.co.uk/software/129859/expenseonce?page=2) ## Links - [View on GetApp](https://www.getapp.co.uk/software/129859/expenseonce) ## This page is available in the following languages | Locale | URL | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-NZ | | | en-SG | | | en-ZA | | ----- ## Structured Data