About Todoist
Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. Individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari).
Todoist allows businesses to add tasks, set up recurring due dates, and create custom to-do lists according to requirements. It provides an AI-powered feature, Smart Schedule, which utilizes machine learning algorithms to suggest ideal dates for scheduling and rescheduling tasks.
Todoist helps segment large projects into multiple sub-projects or sub-tasks and categorize them using labels, filters or task priority levels. Users are able to create a new task, track the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Using Todoist Karma, organizations can provide points for completed tasks, enabling them to quickly reach defined weekly and monthly productivity goals. Managers can monitor team members' tangible progress with visual graphs, which is color-coded based on specific projects. Other features of the platform include task commenting, overdue task tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist offers integration with a range of third-party applications including Google Calendar, Dropbox, Zapier, and more, in order to centralize tasks and streamline task management workflows.
Key benefits of Todoist
- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.
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Reviews
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- Industry: Health, Wellness & Fitness
- Company size: 1,001–5,000 Employees
- Used Daily for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Likelihood to recommend 10.0 /10
An essential organization tool for self and teams!
Reviewed on 09/05/2022
Todoist has been a pleasure to use and I can't recommend it enough especially as a starting app for...
Todoist has been a pleasure to use and I can't recommend it enough especially as a starting app for your teams.
Pros
Todoist has multiple features which make it easy to use.
The mobile app is minimal in design and easy to navigate. Setting up a task and sub-tasks, adding members, communicating with the team, & managing projects is just so easy. On Android there is even a widget to directly add tasks to the app.
The web app is equally up to the task of it's Android cousin having nearly all the features of the Android App.
Cons
Being a freemium service, Todoist requires users to pay for their premium services as well as being limited to 5 active projects, 5 collaborators per project, & 5 MB file uploads in the free version.
Alternatives Considered
Any.doReasons for Choosing Todoist
Todoist user interface was easier to use.Switched From
Any.doReasons for Switching to Todoist
Todoist takes the lead due to it's ease of use and better user interfaces.
- Industry: Media Production
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Todoist: The Best Task Management App?
Reviewed on 01/12/2022
As self-employed creative professional, Todoist has greatly aided me in keeping track of disparate...
As self-employed creative professional, Todoist has greatly aided me in keeping track of disparate projects. Quick overviews, assigned tasks and reminders help me to get the job done, and not get overwhelmed.
Pros
The Todoist interface is attractive, and a real breeze to use. Being able to assign and add sub-tasks, plus things like Productivity visualizations make it a true productivity tracking app.
Cons
There could be stronger visual cues for when sub-tasks exist within a task.
Reasons for Choosing Todoist
Asana's interface was too cluttered and confusing.Switched From
AsanaReasons for Switching to Todoist
The free version of Todoist offered everything I needed, even with the free version.- Industry: Retail
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
So simple
Reviewed on 16/11/2023
Pros
Todoist is so simple to use and user friendly! I use it every day to note and track my tasks... couldn't live without it. It helps me keep organized and make sure my things are done. Price is very good and there's even a free version. Very happy with the app!
Cons
I like everything about Todoist, I wouldn't change anything, this app is perfect!
- Industry: Telecommunications
- Company size: 1,001–5,000 Employees
- Used Daily for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Todoist is the best for To-do-list
Reviewed on 03/03/2021
This software has really helping me to coordinate my time, task and schedule in central hub. The...
This software has really helping me to coordinate my time, task and schedule in central hub. The integration with other service like outlook and Zoho Notebook is giving more value to this software. Overall,I really like this software.
Pros
Todoist has really improve my effectiveness in managing my to-do-list and recurring daily task in my schedule. Its board and card layout is easy to drag around and i really like this style of task management because it is easy to see my overall task.
Cons
There are not much feature and tools that i can use to build a more complex or project with detailed resource. Todoist will constantly sending me a notification for unfinished task and sometimes it is a distraction that i don't need.
- Industry: Graphic Design
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
My second brain
Reviewed on 14/09/2023
todoist is still a great task management tool, as a basic computer trainer it should help me to...
todoist is still a great task management tool, as a basic computer trainer it should help me to create tasks for my students and organize them by project as easily as possible. my learners can consult these tasks in different visualization modes.
Pros
Todoist is very easy to use thanks to its intuitive interface. It allows me to define clear responsibilities and deadlines.
Cons
todoist is a tool that could be improved as a whole, provided that it manages to capture user ideas, especially the ability to link data to each other so that tasks can be associated with budgets.
Todoist FAQs
Below are some frequently asked questions for Todoist.Q. What type of pricing plans does Todoist offer?
Todoist offers the following pricing plans:
- Starting from: US$5.00/month
- Pricing model: Free Version, Subscription
- Free Trial: Available
Todoist is available in three plans. There is a Todoist Free plan available, a Todoist Pro plan for individuals, and a Todoist Business plan for small teams. Todoist Pro costs $4/month (billed annually) or $5/month (billed monthly). Todoist Business can be trialed free for 30 days, after which plans cost $6/user/month (billed annually) or $8/user/month (billed monthly).
Q. Who are the typical users of Todoist?
Todoist has the following typical customers:
Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Todoist support?
Todoist supports the following languages:
Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Traditional Chinese, Turkish
Q. Does Todoist support mobile devices?
Todoist supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does Todoist integrate with?
Todoist integrates with the following applications:
1Password, APIANT, Airmail for Business, Alexa, Automate.io, Built.io Flow, Clockify, Dispatch, Dropbox Business, Fantastical, Firefox, Flock, Gmail, Google Calendar, Google Chrome, Google Drive, Google Maps, HourStack, Hugo, IFTTT, Jira, Klipfolio, Mailbutler, Make, Microsoft Edge, Microsoft Outlook, Microsoft Power Automate, Microsoft Teams, Missive, Opera, Pabbly Connect, Pleexy, PomoDone App, Safari, Shortcuts, Slack, Sunsama, TMetric, Time Doctor, TimeCamp, Timely, Timely, Toggl Track, TrackingTime, Trello, Trevor.io, Twist, Usersnap, WebWork Time Tracker, Webex, Zapier, Zendesk Suite, Zluri, Zoho Cliq, Zoho Flow, Zoho Mail, monday.com, n8n.io
Q. What level of support does Todoist offer?
Todoist offers the following support options:
Email/Help Desk, FAQs/Forum, Chat
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