About Calendly

Calendly is a scheduling software for organizing meetings and appointments between individuals and their colleagues, and between businesses and their clients or customers.

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Calendly includes suggested meeting lengths of 15, 30, and 60 minutes, but users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.

Key benefits of Calendly

  • Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

  • Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

  • With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

  • If an attendee reschedules, Calendly automatically notifies all participants via email.

  • Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.

  • Devices

    Business size

    S M L

    Markets

    United States, Canada, United Kingdom, Australia

    Supported Languages

    English, French, German, Spanish

    Images

    Calendly allows users to set their availability
    Users can pick from Calendly's three included event types, or create their own
    With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly allows invitees to choose appointments from users' preset availability times
    Invitees can reschedule meetings, and Calendly will automatically notify all attendees
    View 8 more
    Calendly video
    Calendly screenshot: Calendly allows users to set their availability Calendly screenshot: Users can pick from Calendly's three included event types, or create their own Calendly screenshot: With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues Calendly screenshot: Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations Calendly screenshot: Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to Calendly screenshot: Calendly allows invitees to choose appointments from users' preset availability times Calendly screenshot: Invitees can reschedule meetings, and Calendly will automatically notify all attendees

    Features

    Total features of Calendly: 36

    • API
    • Activity Dashboard
    • Activity Tracking
    • Appointment Management
    • Automated Scheduling
    • Automatic Notifications
    • Availability Indicator
    • Availability Management
    • CRM Integration
    • Calendar Management
    • Calendar Sync with Google
    • Client Portal
    • Collaboration Tools
    • Customisable Branding
    • Customisable Templates
    • Electronic Payments
    • Email Alerts
    • Email Integration
    • Email Invitations & Reminders
    • Email Notifications
    • Event Calendar
    • Event Scheduling
    • Follow-up Scheduling
    • Knowledge Base Management
    • Meeting Management
    • Microsoft Outlook Integration
    • Mobile Alerts
    • Multiple User Accounts
    • Real Time Notifications
    • Reminders
    • Reporting & Statistics
    • Team Calendars
    • Third Party Integration
    • Web Forms
    • Website Integration
    • iCalendar Support

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    Reviews

    Overall rating

    4.6 /5
    (1,395)
    Value for Money
    4.6/5
    Features
    4.4/5
    Ease of Use
    4.7/5
    Customer Support
    4.5/5

    Already have Calendly?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 1,395
    Chris C.
    Overall rating
    • Industry: Computer Software
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    The perfect tool for solving the scheduling back and forth

    Reviewed on 21/02/2020

    I love it. I use it every day. I tell everyone I know to use it. It solves the biggest...

    I love it. I use it every day. I tell everyone I know to use it. It solves the biggest problem.

    There are a few AI-powered exec assistant tools, but... why bother? That still forces the other person to do the multi-email "what times work?" "oh not for me, how about these" "okay, where do you want to meet" dance. This is a single email.

    Pros

    Calendly does exactly what you need it to do: it takes scheduling a meeting with someone down from a 6 or 7 email affair to a 1 or 0 email affair. This is transformative. I can simply send my lunch URL to someone and let THEM book a date that I can guarantee is up-to-the-minute accurate, ask the questions I want to ask (where should we eat?), and gather additional contact information, all without the risk of it getting lost in the shuffle.

    I did 135 networking lunches last year, entirely powered by Calendly. It's brilliant, because it ends in the result we all need: a mutual calendar invite that we both agree works for us.

    Add things like buffer times, clever event types, and linking up with my contacts with Zapier and man is this the easiest $8/mo I could ever spend.

    Cons

    Nothing. It's basically perfect.

    I wish that, when using someone _else's_ Calendly to book, it'd look at my schedule and black out bad dates, but that's a nit to pick. I'd also like it to auto-advance to the next available window if there are no more dates on the initial screen.

    Verified Reviewer
    Overall rating
    • Industry: Computer Software
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    If you’re not already using Calendly, start.

    Reviewed on 12/02/2021

    Overall adding Calendly has been a massive help in the efficiently and seamlesssness of our team to...

    Overall adding Calendly has been a massive help in the efficiently and seamlesssness of our team to get meetings or calls scheduled super easily. It really is such a no-brainer type platform, I can only imagine how much time people who aren’t using it waste in everyday.

    Pros

    Calendly solves so many challenges, for me, my team, and even for our prospects and clients too. The back and forth of looking at calendars, sending days/times of availability, having time zones misinterpreted, the times sent have since been filled, etc etc etc are no more. This is a HUGE time and headache saver!! Not to mention, they’ve added so many incredible integrations that anytime our clients have semi customized needs around scheduling, Calendly is always the first place we check for a solution - and 9 times out of 10 it’s a perfect fit, for a fraction of the cost of custom developing something.

    Cons

    It’s so hard to put a finger on anything I would improve. Ive been using Calendly for years and didn’t realize how robust some of the integrations were and have become, so maybe some additional education around those would be super beneficial to users like me who didn’t even know how much more they were missing out on.

    Amir G.
    Overall rating
    • Industry: Education Management
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Bad technical support team - made us lose money AND now asked fro upgrade

    Reviewed on 12/07/2019

    I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks...

    I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks great on mobile and pretty simple to set up. However, we had a very unique situation with our booking and I reached out to their team about it and explained it all. Of course, since I was not a paying member, all the answers were "yes you can" ... and they even showed me how to do it. I thought all was working, until a few months down the road, I found that actually, we have been losing booking (paid) potentials all along because of some conflicting issues their team forgot to mention (or just made a mistake in their advice).

    I reached out and their solution was for us to PAY MORE for another user account. They even owned up to making the mistake of giving bad advice. I offered them a compromise and they stayed with their position I need to pay for a whole extra account. Now we are stuck with them.

    Pros

    Looks great on mobile. Easy to use. Allows capture of utm_source

    Cons

    At the time I signed up, there was really nothing stopping me... until I found out their support team led me to paying 2x than I should be.

    Cate M.
    Overall rating
    • Industry: Computer Software
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Impresses clients and saves time multiple times a day

    Reviewed on 08/01/2021

    As previously mentioned, Calendly has allowed our organization to reduce email back and forths with...

    As previously mentioned, Calendly has allowed our organization to reduce email back and forths with clients. Furthermore, it allow you to give a client access to someone else's calendar through a link. The joint meeting scheduling is phenomenal and provides even more breadth to the tool.

    Pros

    The ability to customize meeting names, meeting times, and send unique links to clients is so helpful. Additionally, I truly appreciate the ability to integrate with Zoom and create buffer times between meetings. Without Calendly, scheduling meetings with clients would be extremely cumbersome and I'm confident we would lose at least 25% of our current bookings.

    Cons

    I would like the ability to have a signup as part of the software. At this point, I don't believe that someone can register for a standing weekly meeting.

    Verified Reviewer
    Overall rating
    • Industry: Education Management
    • Company size: 501-1,000 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Saves time!

    Reviewed on 23/11/2020

    Overall, this has been a huge timesaver!

    Overall, this has been a huge timesaver!

    Pros

    I love this software! I have requests for meetings constantly and this saves me so much time! Rather than constant emails trying to coordinate schedules, now I just have a link in my email signature and anyone can schedule a time that works for them! I can link the app to multiple calendars and customize when I'm available. I have several different types of meetings set up. When an event is scheduled, it's also added directly to my calendar so I don't have to see it in an email (or miss it in an email).

    Cons

    It doesn't really have a feature to coordinate the best meeting time for multiple people.

    Showing 5 reviews of 1,395 Read all reviews

    Calendly FAQs

    Below are some frequently asked questions for Calendly.

    Calendly offers the following pricing plans:

    • Starting from: US$8.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    14-day free trial, no credit card required. Basic: free. Premium: $8 per user, per month (billed annually) or $10 per user, per month (billed monthly). Pro: $12 per user, per month (billed annually) or $15 per user, per month (billed monthly).

    Calendly offers the following features:

    • API access
    • Activity tracking
    • Auto-assigned meetings
    • Automated reminders
    • Automatic email notifications
    • Buffer time between meetings
    • Calendar integrations
    • Collaboration tools
    • Customizable branding
    • Customizable email templates
    • Email alerts
    • Event scheduling
    • Group events
    • Knowledge base
    • Microsoft Outlook integration
    • Minimum scheduling notice
    • Mobile alerts
    • Personal availability preferences
    • Personalized invitation link
    • Pooled team availability
    • Real-time notifications
    • Reporting & statistics
    • Secret events
    • Team availability dashboard
    • Team scheduling
    • Unlimited event types
    • iCalendar support

    Calendly has the following typical customers:

    Small Business, Large Enterprises, Non Profit, Freelancers, Mid Size Business

    Calendly supports the following languages:

    English, French, German, Spanish

    We do not have any information about what devices Calendly supports

    Calendly integrates with the following applications:

    ActiveCampaign, Ad Sales Genius, Azendoo, BigMarker, Drip, EasyHire.me, Leadpages, LeadsBridge, Workato, Wrike

    Calendly offers the following support options:

    Online Support, Knowledge Base, Video Tutorials, Forum

    Related categories

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