Aplos

Aplos

Nonprofit software to manage your finances and organization.

4.4/5 (132 reviews)

Aplos Overview

What is Aplos?

Aplos is a web-based management software designed for the needs of small and mid-sized nonprofits and churches. Starting at $49, it includes all the tools you need to manage your finances, track donations, engage donors, and raise money for your cause. Key features include true fund accounting, online and recurring donations, online event registration, donation and pledge tracking, email and letter communications, and a donor database to track relationships. Raising money will be simple with all the fundraising tools you need in one place that automatically tracks your progress and highlights donors that you need to engage. Online donation pages and online event registration forms help you raise money online for your cause. Donors have the option to schedule weekly or monthly recurring donations, customize their preferred payment method and manage their gift. Your team will save significant time with shared user permissions so now your team or board can get the exact reports they need. Online donations are tracked automatically and receive an email receive with no work required. Donations are automatically tracked in the accounting without entering data twice and giving statements can be created and sent in minutes. And, your contact database automatically captures important activity like event registration or when a donor lapses. With Aplos, you can work smarter. Using the fund accounting software that is included, you don't need complex workarounds to see your fund balances or extra spreadsheets to track your event or campaign budget. Plus, you can easily identify the right communication to the right person at the right time using the built-in letter and email builders and contact segment builder. This makes it simple to retain lapsed donors, welcome new donors to your organization with a personal touch, and further engage your loyal supporters.

Aplos Overview

Pricing

Starting from
US$49.00/month

Pricing options

Free Trial
Subscription
Value for money

Free 15-day trial, no credit card required.

Pricing is based on the number of contacts in your database.

Ask for details on discounts available for new and small nonprofits.


Aplos Features

Devices
Business size
S M L
Markets
United States
Supported Languages
English

Screenshots

Aplos screenshot: Track donations by donor for fast giving statements that can be easily printed or emailed.
Aplos screenshot: Track donations by donor for fast giving statements that can be easily printed or emailed. Aplos screenshot: Track your finances with true fund accounting so you can always see your fund balances for your grant, mission fund, or restricted funds. Aplos screenshot: Build custom segments of your contact database to send tailored letters and emails to the right people at the right time. Aplos screenshot: Ideal for small and mid-sized churches and nonprofits, Aplos is an all-in-one solution to manage your fund accounting, donations, communications, events, and fundraising all in one place.

Aplos Reviews for UK Users

Aplos Reviews for UK Users

Overall rating
4.4
/
5 132 reviews
Excellent
82

Very good
37

Average
9

Poor
1

Terrible
3

Value for Money
4.5
Features
4.1
Ease of Use
4.4
Customer Support
4.6
90% recommended this app
Brandon B.

Simple and easy, but with advanced features for those who need it.

We began using Aplos as a brand new church. They helped us every step of the way as we grew - absolutely stellar customer service! We still don't have the complexity that some larger churches do, but every time we have needed to add something, the capacity has been there. The one exception was the lack of payroll integration, which I understand that they are now adding but we have not used yet. What I love about the product is that it is easy for us who are new to accounting to use, but also robust enough that our treasure (CPA) is able to use it in more complex ways.


Bart G.

Floats to the top

Aplos is doing the job for me. Some things are frustrating, but mostly, it's better than doing things by hand or by spreadsheet. Occasionally odd things happen. For instance, it's now January 17, and the home page is telling me that my YTD income is different from my monthly income. This can't be true in January. Similar things happen in some reports. The balance sheet will say that a fund has X dollars, but the report for that fund will say Y dollars. So there are some quirks to get around, but it's no worse than making a spreadsheet (or other software that knows nothing about fund accounting) behave. I like the reports Aplos generates. Especially at the end of the year, when everyone in our congregation wants a statement for their taxes. It's really just one button. If I were the boss of Aplos, the first thing I'd change is that I'd clean up the wasted screen real-estate. There's a button on the bottom right that has a bad habit of covering half the number I want to see, and pop-up "alerts" occasionally disrupt my work. And the box the pop-ups come from is also wasted screen area. Actually, this box keeps telling me I'm 85% set up. It's wrong. I'm as set up as I want to be. I can't see how to make the box go away, except to buy more product which I don't need. This amounts to a pop-up ad, and not the good kind. So this isn't a glowing review. But software nowadays is written so poorly, that bare competence floats to the top. Aplos is better than anything else I've used, but that's not saying a lot. If they raise the price again, I'm going back to spreadsheets.


Don M.

Great for church finances and more

Much more accurate accounting and record keeping, balancing with bank deposits.


Sherry N.

Good Software for Beginning Nonprofits


Roslyn C.

Great Software for Non-profits

Aplos has THE BEST Customer Service team you could ask for! No matter what the issue or who answers the phone, I am always treated professionally and courteously. For example, I recently called because our church was changing our fiscal year from the calendar year to a July-June year. In a matter of minutes, I was on my way with my questions answered! At times when what I wanted wasn't available in the software, I have always been told that my request would be sent to the IT team for review and consideration. I like the fact that Aplos LISTENS to its customers and responds! The webinars and support areas offered are always helpful as well. Lastly, I personally enjoy the humor of the Aplos team; and the occasional contests/prizes are fun, too!


Brandon B.
Industry: Religious Institutions
Company size: 2-10 Employees

Simple and easy, but with advanced features for those who need it.

Used Daily for 2+ years
Reviewed on 09/10/2018
Review Source: Capterra

We began using Aplos as a brand new church. They helped us every step of the way as we grew - absolutely stellar customer service! We still don't have the complexity that some larger churches do, but every time we have needed to add something, the capacity has been there. The one exception was the lack of payroll integration, which I understand that they are now adding but we have not used yet. What I love about the product is that it is easy for us who are new to accounting to use, but also robust enough that our treasure (CPA) is able to use it in more complex ways.

Pros

Cloud-based Accounting with multiple user accounts makes it easy to keep finances updated.
Clean, simple, straight-forward layout makes use easy.
Super-responsive customer service are always there when you need them.
Bank integration makes it easy to import transactions.
Contact management.
Reports are quick and easy to generate with customized data.
Ability to connect to online-giving.

Cons

At the moment we are unable to link families within the contact management system.
There are awesome graphs and charts on the dashboard, but unfortunately they do not have a lot of customization options or the ability to easily export.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Bart G.
Industry: Religious Institutions
Company size: 2-10 Employees

Floats to the top

Used Daily for 2+ years
Reviewed on 18/01/2017
Review Source: Capterra

Aplos is doing the job for me. Some things are frustrating, but mostly, it's better than doing things by hand or by spreadsheet. Occasionally odd things happen. For instance, it's now January 17, and the home page is telling me that my YTD income is different from my monthly income. This can't be true in January. Similar things happen in some reports. The balance sheet will say that a fund has X dollars, but the report for that fund will say Y dollars. So there are some quirks to get around, but it's no worse than making a spreadsheet (or other software that knows nothing about fund accounting) behave. I like the reports Aplos generates. Especially at the end of the year, when everyone in our congregation wants a statement for their taxes. It's really just one button. If I were the boss of Aplos, the first thing I'd change is that I'd clean up the wasted screen real-estate. There's a button on the bottom right that has a bad habit of covering half the number I want to see, and pop-up "alerts" occasionally disrupt my work. And the box the pop-ups come from is also wasted screen area. Actually, this box keeps telling me I'm 85% set up. It's wrong. I'm as set up as I want to be. I can't see how to make the box go away, except to buy more product which I don't need. This amounts to a pop-up ad, and not the good kind. So this isn't a glowing review. But software nowadays is written so poorly, that bare competence floats to the top. Aplos is better than anything else I've used, but that's not saying a lot. If they raise the price again, I'm going back to spreadsheets.

Pros

Fairly clean interface. Most reports are close to what I want.

Cons

It's still buggy. Amounts that should match, don't always. The cost has tripled in the last 3 years.

Response from Aplos Software

Hi Bart,

If the numbers are off by a few dollars, this may be due to rounding. If you¿d like, our Support Team would be happy to look into this to give you a more specific answer. Please feel free to reach out to our Support Team at [email protected]

For the Setup alert:
You can click on the Go To Setup button and choose some of the options like, I don¿t want to set Starting Balances. Or, there are feature options that you can say ¿no¿ to, like Contributions. This should help clear that alert.

Also, sorry that the bottom right icon is a bit pesky. We want you to be able to contact our Support Team if you ever have questions, so that¿s why it¿s there, but we realize that it can sometimes get in the way. That¿s a suggestion that we¿re happy to pass along to our development team.

The Aplos Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Don M.
Industry: Religious Institutions
Company size: 2-10 Employees

Great for church finances and more

Used Weekly for 1+ year
Reviewed on 03/12/2019
Review Source: Capterra

Much more accurate accounting and record keeping, balancing with bank deposits.

Pros

We made the transition from paper to online accounting via Aplos. It is very easy to make entries and retrieve reports, keep up with contributions and even church membership.

Cons

Users with little computer experience could be put off a bit but that would be the case with any online accounting system.

Response from Aplos Software

Thank you for the valuable review, Don! We appreciate the fact you're enjoying Aplos.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 8.0/10

Sherry N.

Good Software for Beginning Nonprofits

Used Daily for 2+ years
Reviewed on 13/07/2018
Review Source: Capterra

Pros

I like that everything is all together in one spot - donor software, accounting, newletters and online giving forms. I like how when someone gives online through your forms that it automatically incorporates into your accounting and saves info from the giver into your contacts.

Their customer service and support is their beacon of light. Extreme strong point. It's almost as if you have nonprofit accountant on your staff to answer your questions. They answer you quickly, and their answers are always helpful. And often times they've logged in and completely helped me fix an issue. This is the best thing I love about them and something that makes them completely unique. This was a game changer for me as a brand new nonprofit and didn't know what I was doing. I can't say enough about this! This is what makes me recommend them to everyone I know that's a nonprofit leader.

Cons

The newsletter email templates and online giving forms are very template-y and don't give you a lot of control. The final product can help you get information out, however it looks pretty amateurish, which in turn makes your nonprofit/your brand, look amateurish - which is more important than most people know. If Aplos could follow constant contact's lead on design formatting they would be top notch.

The other thing I don't like is often I'm fundraising for events and have options for customers to pick (example : I want to buy tickets for an event and a tshirt for two people), or want them to be able to buy multiples of items and it really needs somewhat of a "cart" option for online giving forms.

Third, I get lots of complaints from customers about the transaction errors which make it hard to give. I get this a lot. Which can hinder givers, often they won't go back again and give again when they get an email way later that the transaction didn't go through, so you lose donations. I've addressed this with them several times, but there hasn't been any resolution. I think it has to do with that the provider they use does a micro-transaction to the bank and then banks don't approve it.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Roslyn C.
Industry: Religious Institutions
Company size: Self Employed

Great Software for Non-profits

Used Daily for 2+ years
Reviewed on 01/07/2019
Review Source: Capterra

Aplos has THE BEST Customer Service team you could ask for! No matter what the issue or who answers the phone, I am always treated professionally and courteously. For example, I recently called because our church was changing our fiscal year from the calendar year to a July-June year. In a matter of minutes, I was on my way with my questions answered! At times when what I wanted wasn't available in the software, I have always been told that my request would be sent to the IT team for review and consideration. I like the fact that Aplos LISTENS to its customers and responds! The webinars and support areas offered are always helpful as well. Lastly, I personally enjoy the humor of the Aplos team; and the occasional contests/prizes are fun, too!

Pros

The software is basically user-friendly.

Cons

Some areas (like events) don't allow me all the options I wish were available.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8.7/10
Based on 132 user ratings
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Aplos Pricing

Aplos Pricing

Starting from
US$49.00/month
Free Trial
Subscription
Value for money

Free 15-day trial, no credit card required.

Pricing is based on the number of contacts in your database.

Ask for details on discounts available for new and small nonprofits.

Free 15-day trial, no credit card required.

Pricing is based on the number of contacts in your database.

Ask for details on discounts available for new and small nonprofits.

Value for Money
4.5/5
Based on 132 user ratings
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Aplos Features

Aplos Features

API
Access Control
Activity Dashboard
Attendance Management
Automatic Notifications
Communication Management
Contact Database
Contact Management
Credit Card Processing
Custom Fields
Customisable Branding
Customisable Reporting
Data Import/Export
Electronic Payments
Email Integration
Event Management
Registration Management
Reminders
Reporting & Statistics
Third Party Integration
Features
4.1/5
Based on 132 user ratings
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Categories

Additional information for Aplos

Additional information for Aplos

Key features of Aplos

  • ACH Processing
  • Automated email receipts
  • Automatic contribution statement creation
  • Automatic data backups
  • CRM Database
  • Contributions and Contact Imports
  • Credit Card Processing
  • Custom report builder
  • Customizable domain pages
  • Customizable reports
  • Donation tracking
  • Email Marketing
  • Fund accounting
  • Fundraising
  • Included
  • Mail Merge Letter Templates
  • Online Donations
  • Online event registration and ticketing
  • PayPal Imports
  • Pledge Tracking
  • Pre-formatted reports
  • Recurring donation management
  • Recurring online donations

Benefits

Built in true fund accounting software so you don't need extra spreadsheets or complex workarounds to get the data you need.

Donations are automatically tracked for fast giving statements and in your accountings without extra data entry.

Raise money with the fundraising tools you need all in one place like online donations, pledge tracking, and event registration.

Track all of your contact information in one place with a customizable database and easily see how people are engaged with your organization.

Use the flexible donor database to create customized segments of supporters for more targeted communication with our built in email and letter builders.

Donors can securely schedule recurring weekly or monthly online donations with low transaction fees and manage their giving online.

Free support and training.

Aplos FAQs

Aplos FAQs

Below are some frequently asked questions for Aplos.

Q. What type of pricing plans does Aplos offer?

Aplos offers the following pricing plans:

Starting from: US$49.00/month

Pricing model: Subscription

Free Trial: Available

Free 15-day trial, no credit card required. Pricing is based on the number of contacts in your database. Ask for details on discounts available for new and small nonprofits.

Q. What are the main features of Aplos?

Aplos offers the following features:

  • ACH Processing
  • Automated email receipts
  • Automatic contribution statement creation
  • Automatic data backups
  • CRM Database
  • Contributions and Contact Imports
  • Credit Card Processing
  • Custom report builder
  • Customizable domain pages
  • Customizable reports
  • Donation tracking
  • Email Marketing
  • Fund accounting
  • Fundraising
  • Included
  • Mail Merge Letter Templates
  • Online Donations
  • Online event registration and ticketing
  • PayPal Imports
  • Pledge Tracking
  • Pre-formatted reports
  • Recurring donation management
  • Recurring online donations

Q. Who are the typical users of Aplos?

Aplos has the following typical customers:

Non Profit

Q. What languages does Aplos support?

Aplos supports the following languages:

English

Q. What type of pricing plans does Aplos offer?

Aplos has the following pricing plans:

Subscription

Q. Does Aplos support mobile devices?

We do not have any information about what devices Aplos supports

Q. What other apps does Aplos integrate with?

Aplos integrates with the following applications:

APIANT, Bloomerang, Church Community Builder, Gusto, Gusto, PayPal

Q. What level of support does Aplos offer?

Aplos offers the following support options:

Knowledge Base, Online Support, Phone Support, Video Tutorials