Quadient Accounts Payable Automation

Quadient Accounts Payable Automation

4.6 (50)
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AI-Powered Accounts Payable Automation

About Quadient Accounts Payable Automation

Quadient Accounts Payable Automation empowers accounting teams to efficiently manage AP from anywhere, without paper or manual follow-up. With AI-powered data entry and approval workflows for invoices, POs, payments and expenses, Quadient Accounts Payable Automation is a centralized platform providing 360° visibility and control for AP.

We help AP teams mitigate risk, reduce costs and simplify approvals. Invoices can be emailed or scanned for auto-capture, and approved on a mobile device. We reduce our customers' data-entry workload on average by up to 83%.

Quadient Accounts Payable Automation integrates with popular accounting software such as QuickBooks Online, QuickBooks Desktop, Sage Intacct, Sage 50, 100, 300, & 500, NetSuite, Microsoft Dynamics GP, Xero, Rent Manager, Jonas Club, Clubessential, and more.


Key benefits of Quadient Accounts Payable Automation

Automatic data entry: Email or upload invoices into Beanworks to be automatically entered with the power of AI.

Approve from anywhere: Easy approvals no matter where you are from your computer, tablet, or smartphone.

Simple ePayments: Pay vendors electronically by virtual credit card, ACH (US), or EFT (Canada).

Secure storage: Beanworks provides 7 years of secure cloud storage of your purchase order, invoice, expense, and payment data.


Images

Quadient Accounts Payable Automation Software - Instantly find any invoice Simplify audits and save time with digital invoice storage. Search invoices by vendor, GL code, amount, legal entity, or any other information on the invoice.
Quadient Accounts Payable Automation Software - Reconciliation your way Beanworks maintains one-to-one reconciliation from your accounting system to your bank account. All payments are sent directly from your bank account to the vendor.
Quadient Accounts Payable Automation Software - Reduce approval delays
Leverage custom approval channels for your purchase orders, whether they were created in Beanworks or imported from your accounting system.
Quadient Accounts Payable Automation Software - Total visibility from POs to payments Accurately accrue liabilities in real time and get a better understanding of your vendor spend. Easily look up the details of any invoice, PO or payment, regardless of where it is in the workflow.
Quadient Accounts Payable Automation Software - Improve visibility and insight into spend Gain insight into employee spending patterns for all departments, locations or legal entities as soon as expenses come in. Easily search and filter the results.
Quadient Accounts Payable Automation Software - Real time insights into your AP position with dashboards Get a detailed and more clear picture of your AP position and monitor workflow efficiencies.
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Quadient Accounts Payable Automation video
Quadient Accounts Payable Automation video
Quadient Accounts Payable Automation Software - Instantly find any invoice Simplify audits and save time with digital invoice storage. Search invoices by vendor, GL code, amount, legal entity, or any other information on the invoice.
Quadient Accounts Payable Automation Software - Reconciliation your way Beanworks maintains one-to-one reconciliation from your accounting system to your bank account. All payments are sent directly from your bank account to the vendor.
Quadient Accounts Payable Automation Software - Reduce approval delays
Leverage custom approval channels for your purchase orders, whether they were created in Beanworks or imported from your accounting system.
Quadient Accounts Payable Automation Software - Total visibility from POs to payments Accurately accrue liabilities in real time and get a better understanding of your vendor spend. Easily look up the details of any invoice, PO or payment, regardless of where it is in the workflow.
Quadient Accounts Payable Automation Software - Improve visibility and insight into spend Gain insight into employee spending patterns for all departments, locations or legal entities as soon as expenses come in. Easily search and filter the results.
Quadient Accounts Payable Automation Software - Real time insights into your AP position with dashboards Get a detailed and more clear picture of your AP position and monitor workflow efficiencies.

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Reviews

Overall rating

4.6 /5
(50)
Value for Money
4.5/5
Features
4.2/5
Ease of Use
4.6/5
Customer Support
4.5/5

Already have Quadient Accounts Payable Automation?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 50
Danica
Danica
Overall rating
  • Industry: Accounting
  • Company size: 201–500 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great AP Software

Reviewed on 30/10/2018

Pros

Everything is electronic. Subs/Vendors can email their invoices directly to our Beanworks, which cuts down on incoming mail. Approvers can be located in various locations and still access and approve even via mobile. The search features to find an invoice are exceptional.

Cons

Since their recent update the PDF files are much smaller outside of Beanworks which is NOT great.

Response from Quadient

Electronic AP is what we want! We are working hard to make it seamless for you. Your response has been noted. Thank you!

Rachel
Overall rating
  • Industry: Hospitality
  • Company size: 201–500 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Hospitality / Country Club Review

Reviewed on 06/10/2023

Overall I love the software more than my personal interactions with the team at Quadient from the...

Overall I love the software more than my personal interactions with the team at Quadient from the inception of the software.

Pros

Quadient is the most efficient software we have at the country club. The ease of use for day-to-day AP for both the accounting team and department managers has always been a feature loved by all. For audit purposes you cannot beat the software for how much time is saved in pulling back-up, etc.

Cons

The import Vendor feature as a result of our ERP file has created multiple duplicate vendors which never leave the system from a visual perspective. No one ever gets on the phone to troubleshoot issues which creates emails upon emails vs. a succinct conversation to air issues/collaborate. The export file into ERP needs to be monitored very carefully as the file does not always come over correctly.

Alternatives Considered

SAP Concur and Yooz

Reasons for Switching to Quadient Accounts Payable Automation

The ease/look of the software swayed our decision greatly

Response from Quadient

Hi Rachel,

Thank you for your feedback on your experience with Quadient AP. We're delighted to hear that our software has streamlined your country club's operations and aided in audit efficiency.

We sincerely apologize for the challenges you've faced with the import vendor feature and ERP export process. We genuinely value your input, and your feedback serves as a catalyst for our ongoing efforts to refine our services and support.

Thank you for choosing Quadient, and we appreciate your continued partnership!

Sachin
Overall rating
  • Industry: Warehousing
  • Company size: 201–500 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 2.0 /10

Good AP tool for small enterprises - will not fully automate AP, still many manual intervention...

Reviewed on 10/08/2022

We tried to automate the AP fully, but Beanworks doesn't seem to do that. Our success criteria with...

We tried to automate the AP fully, but Beanworks doesn't seem to do that. Our success criteria with the AP Automation project are not met with it. The tool is still in the designing phase and needs a lot of improvements before it can be called a complete AP automation tool.

Pros

The product is easy to implement, configure and put to use.

Cons

Recently implemented the tool faced the following challenges -
- Customer support sucks, no SLA adhered. Subscribed for 2 hours of support to realize there are no timelines called 2 hours.
- Not able to process any USD Invoices as claimed by the product team. Needs to be processed and entered manually outside Beanworks.
- A single report can handle only 80 invoices in it. But if want to select more than 80, which is normal for any large organization, need to report a separate report each time, which sucks and defeats the entire purpose of automation.
- The line description on the HST line doesn't get posted in GP Ledger from Beanworks and again we need to manually copy and paste the description before the Invoices get posted in ERP.
- The expense Module doesn't have the OCR Capabilities and requires manual entry by the users of all the receipts, which is not the case with some other AP Automation tools.

Alternatives Considered

SAP Concur

Reasons for Switching to Quadient Accounts Payable Automation

We chose because of the Sales pitch which claims all is possible in Beanworks.
Heather
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Classic Quadient

Reviewed on 10/10/2023

Pros

The classic Quadient is a great product. Easy to use for reports, looking up vendors and activity.

Cons

The update for Quadient was horrible, slow performance and features were changed and some taken out that used to be helpful. Ease of use was not good. Received multiple calls from my co workers not being able to enter invoices. Put our accounts payable behind.

Response from Quadient

Hi Heather, we appreciate your honest feedback about Quadient AP. Your two years of support mean a lot to us, and we genuinely regret any inconvenience caused by our recent update. Your comments guide our efforts, and we are committed to making our software more intuitive. If you have any further concerns or suggestions, please don't hesitate to reach out.

Alisa
Overall rating
  • Industry: Transportation/Trucking/Railroad
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

A great solution for electronic accounts payable

Reviewed on 20/09/2023

The system is pretty easy to use. Once a year or so we have a little glitch, but it's easily...

The system is pretty easy to use. Once a year or so we have a little glitch, but it's easily remedied and not unexpected with a software product.

Pros

The integration with our accounting software, the electronic storage of documents, the ability to have invoices authorized electronically.

Cons

The search feature has more steps than I would like, but it does work well.

Response from Quadient

Hi Alisa, thanks so much for sharing your thoughts on Quadient AP. It's fantastic to hear that our product has seamlessly integrated with your accounting software, made document storage more efficient, and simplified your approval process!

Showing 5 reviews of 50 Read all reviews

Quadient Accounts Payable Automation FAQs

Below are some frequently asked questions for Quadient Accounts Payable Automation.

Quadient Accounts Payable Automation offers the following pricing plans:

  • Starting from: US$150.00/year
  • Pricing model: Subscription
  • Free Trial: Not Available

Quadient Accounts Payable Automation has the following typical customers:

11–50, 51–200, 201–500, 501–1,000

Quadient Accounts Payable Automation supports the following languages:

English

Quadient Accounts Payable Automation supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Quadient Accounts Payable Automation integrates with the following applications:

Jonas Enterprise, Microsoft Dynamics GP, NetSuite, QuickBooks Online, QuickBooks Online Advanced, Rent Manager, Sage 500, Sage 50cloud Accounting, Sage Intacct, Xero

Quadient Accounts Payable Automation offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Quadient Accounts Payable Automation.