About Quadient Accounts Payable Automation
Quadient Accounts Payable Automation empowers accounting teams to efficiently manage AP from anywhere, without paper or manual follow-up. With AI-powered data entry and approval workflows for invoices, POs, payments and expenses, Quadient Accounts Payable Automation is a centralized platform providing 360° visibility and control for AP.
We help AP teams mitigate risk, reduce costs and simplify approvals. Invoices can be emailed or scanned for auto-capture, and approved on a mobile device. We reduce our customers' data-entry workload on average by up to 83%.
Quadient Accounts Payable Automation integrates with popular accounting software such as QuickBooks Online, QuickBooks Desktop, Sage Intacct, Sage 50, 100, 300, & 500, NetSuite, Microsoft Dynamics GP, Xero, Rent Manager, Jonas Club, Clubessential, and more.
Pricing starting from:
Not provided by vendor
- Free Version
- Free Trial
- Subscription
Key benefits of Quadient Accounts Payable Automation
Automatic data entry: Email or upload invoices into Beanworks to be automatically entered with the power of AI.
Approve from anywhere: Easy approvals no matter where you are from your computer, tablet, or smartphone.
Simple ePayments: Pay vendors electronically by virtual credit card, ACH (US), or EFT (Canada).
Secure storage: Beanworks provides 7 years of secure cloud storage of your purchase order, invoice, expense, and payment data.
Typical Customers
- Freelancers
- Small Businesses (2-50)
- Mid-size Companies (51-500)
- Large enterprises (500 and more)
Deployment
- Cloud-based
- On-premise
Supported Languages
English
Pricing starting from:
Not provided by vendor
- Free Version
- Free Trial
- Subscription
Images
Features
Total features of Quadient Accounts Payable Automation: 54
Alternatives
Stampli
SAP Concur
Yooz
DataServ SaaS AR Automation
Reviews
Already have Quadient Accounts Payable Automation?
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- Industry: Accounting
- Company size: 201–500 Employees
- Used Daily for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Great AP Software
Reviewed on 30/10/2018
Pros
Everything is electronic. Subs/Vendors can email their invoices directly to our Beanworks, which cuts down on incoming mail. Approvers can be located in various locations and still access and approve even via mobile. The search features to find an invoice are exceptional.
Cons
Since their recent update the PDF files are much smaller outside of Beanworks which is NOT great.
Response from Quadient
Electronic AP is what we want! We are working hard to make it seamless for you. Your response has been noted. Thank you!
- Industry: Hospitality
- Company size: 201–500 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 7.0 /10
Hospitality / Country Club Review
Reviewed on 06/10/2023
Overall I love the software more than my personal interactions with the team at Quadient from the...
Overall I love the software more than my personal interactions with the team at Quadient from the inception of the software.
Pros
Quadient is the most efficient software we have at the country club. The ease of use for day-to-day AP for both the accounting team and department managers has always been a feature loved by all. For audit purposes you cannot beat the software for how much time is saved in pulling back-up, etc.
Cons
The import Vendor feature as a result of our ERP file has created multiple duplicate vendors which never leave the system from a visual perspective. No one ever gets on the phone to troubleshoot issues which creates emails upon emails vs. a succinct conversation to air issues/collaborate. The export file into ERP needs to be monitored very carefully as the file does not always come over correctly.
Reasons for Switching to Quadient Accounts Payable Automation
The ease/look of the software swayed our decision greatlyResponse from Quadient
Hi Rachel,
Thank you for your feedback on your experience with Quadient AP. We're delighted to hear that our software has streamlined your country club's operations and aided in audit efficiency.
We sincerely apologize for the challenges you've faced with the import vendor feature and ERP export process. We genuinely value your input, and your feedback serves as a catalyst for our ongoing efforts to refine our services and support.
Thank you for choosing Quadient, and we appreciate your continued partnership!
- Industry: Warehousing
- Company size: 201–500 Employees
- Used Daily for 1-5 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 2.0 /10
Good AP tool for small enterprises - will not fully automate AP, still many manual intervention...
Reviewed on 10/08/2022
We tried to automate the AP fully, but Beanworks doesn't seem to do that. Our success criteria with...
We tried to automate the AP fully, but Beanworks doesn't seem to do that. Our success criteria with the AP Automation project are not met with it. The tool is still in the designing phase and needs a lot of improvements before it can be called a complete AP automation tool.
Pros
The product is easy to implement, configure and put to use.
Cons
Recently implemented the tool faced the following challenges -
- Customer support sucks, no SLA adhered. Subscribed for 2 hours of support to realize there are no timelines called 2 hours.
- Not able to process any USD Invoices as claimed by the product team. Needs to be processed and entered manually outside Beanworks.
- A single report can handle only 80 invoices in it. But if want to select more than 80, which is normal for any large organization, need to report a separate report each time, which sucks and defeats the entire purpose of automation.
- The line description on the HST line doesn't get posted in GP Ledger from Beanworks and again we need to manually copy and paste the description before the Invoices get posted in ERP.
- The expense Module doesn't have the OCR Capabilities and requires manual entry by the users of all the receipts, which is not the case with some other AP Automation tools.
Alternatives Considered
SAP ConcurReasons for Switching to Quadient Accounts Payable Automation
We chose because of the Sales pitch which claims all is possible in Beanworks.- Industry: Nonprofit Organization Management
- Company size: 51–200 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
Classic Quadient
Reviewed on 10/10/2023
Pros
The classic Quadient is a great product. Easy to use for reports, looking up vendors and activity.
Cons
The update for Quadient was horrible, slow performance and features were changed and some taken out that used to be helpful. Ease of use was not good. Received multiple calls from my co workers not being able to enter invoices. Put our accounts payable behind.
Response from Quadient
Hi Heather, we appreciate your honest feedback about Quadient AP. Your two years of support mean a lot to us, and we genuinely regret any inconvenience caused by our recent update. Your comments guide our efforts, and we are committed to making our software more intuitive. If you have any further concerns or suggestions, please don't hesitate to reach out.
- Industry: Transportation/Trucking/Railroad
- Company size: 11–50 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
A great solution for electronic accounts payable
Reviewed on 20/09/2023
The system is pretty easy to use. Once a year or so we have a little glitch, but it's easily...
The system is pretty easy to use. Once a year or so we have a little glitch, but it's easily remedied and not unexpected with a software product.
Pros
The integration with our accounting software, the electronic storage of documents, the ability to have invoices authorized electronically.
Cons
The search feature has more steps than I would like, but it does work well.
Response from Quadient
Hi Alisa, thanks so much for sharing your thoughts on Quadient AP. It's fantastic to hear that our product has seamlessly integrated with your accounting software, made document storage more efficient, and simplified your approval process!
Quadient Accounts Payable Automation FAQs
Below are some frequently asked questions for Quadient Accounts Payable Automation.Q. What type of pricing plans does Quadient Accounts Payable Automation offer?
Quadient Accounts Payable Automation offers the following pricing plans:
- Starting from:
- Pricing model: Subscription
- Free Trial: Not Available
Q. Who are the typical users of Quadient Accounts Payable Automation?
Quadient Accounts Payable Automation has the following typical customers:
11–50, 51–200, 201–500, 501–1,000
Q. What languages does Quadient Accounts Payable Automation support?
Quadient Accounts Payable Automation supports the following languages:
English
Q. Does Quadient Accounts Payable Automation support mobile devices?
Quadient Accounts Payable Automation supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does Quadient Accounts Payable Automation integrate with?
Quadient Accounts Payable Automation integrates with the following applications:
Jonas Enterprise, Microsoft Dynamics GP, NetSuite, QuickBooks Online Advanced, Quickbooks Online, Rent Manager, Sage 500, Sage 50cloud Accounting, Sage Intacct, Xero
Q. What level of support does Quadient Accounts Payable Automation offer?
Quadient Accounts Payable Automation offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat
Related categories
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