Square Payroll

4.7 (608)
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Cloud-based payroll processing solution

About Square Payroll

Square Payroll is an integrated online payroll processing solution that helps SMBs and enterprises manage the paychecks of both salaried and hourly wage employees. The software offers various features including integrated timecards, tax calculators and new-hire reporting.

Square Payroll offers a dashboard that can be accessed by all the employees to update their personal information, bank account details and tax withholdings. Access rights to this information are controlled by the administrator to ensure that the employees can view and edit only their details. The timecard feature helps to track employee clock-in and out and to calculate overtime, bonus payments and commissions. Managers can also review, edit and manage the timecard information by using the dashboard functionality.

Square Payroll also tracks employee leave balances and calculates the accruals for each employee on the basis of the leave policies set by the employer. The application allows managers to set unique paid time off (PTO) policy for each employee and ensures the payouts whenever an employee avails them.The software integrates with ADP, Intuit and Paychex to pull out an employee's payroll reports with a previous company and ensures a smooth transition to Square Payroll systems. The tool also helps users to complete tax forms and adhere to the guidelines set by the state payroll tax agencies.

The solution is currently available in twelve states in the U.S. and adheres to the PCI Data Security Standard for card processing and provides layered security.


Key benefits of Square Payroll

  • Square Payroll integrates with employee’s timecards and allows employees to clock in and out using the application.
  • The payroll staff can import work-hours from the timecards to the Square Payroll application and automatically generate paychecks by calculating the employee's overtime and other benefits.
  • The solution allows employees to manage their own employee accounts and access payroll reports in real-time.
  • Square Payroll integrates with AP Intego to help businesses pay premium on the basis of their actual payroll data.
  • Square’s payment frequency feature lets employers pay salaries to their employees on weekly, bi-weekly or semi-monthly basis.

  • Images

    Square Payroll Software - Access payment details via Square's web based interface
    Square Payroll Software - Employees can log in anytime to view their pay stubs or update their information
    Square Payroll Software - Users can run payroll reports
    Square Payroll Software - Users can import timesheet hours
    Square Payroll Software - Employees can view a payroll summary, and receive direct deposits
    Square Payroll Software - Employees receive paycheck notifications via mobile
    View 7 more
    Square Payroll video
    Square Payroll Software - Access payment details via Square's web based interface
    Square Payroll Software - Employees can log in anytime to view their pay stubs or update their information
    Square Payroll Software - Users can run payroll reports
    Square Payroll Software - Users can import timesheet hours
    Square Payroll Software - Employees can view a payroll summary, and receive direct deposits
    Square Payroll Software - Employees receive paycheck notifications via mobile

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    Integrations

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    Ease of Use

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    Reviews

    Overall rating

    4.7 /5
    (608)
    Value for Money
    4.6/5
    Features
    4.5/5
    Ease of Use
    4.6/5
    Customer Support
    4.4/5

    Already have Square Payroll?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 608
    Christy Marie
    Christy Marie
    Overall rating
    • Industry: Telecommunications
    • Company size: 51–200 Employees
    • Used Monthly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Square Payroll makes it easy to run my small business

    Reviewed on 20/05/2021

    Using Square Payroll saved me money by eliminating the need for me to hire a CPA. It was easy to...

    Using Square Payroll saved me money by eliminating the need for me to hire a CPA. It was easy to set up and any initial questions I had were answered promptly and efficiently by Square. I've used Square to run a restaurant with 10+ 1099 employees and now I use it to run a small marketing firm that employs all 1099 contractors. It takes me less than 10 minutes to run payroll and get my employees paid and I am extremely satisfied with the service.

    Pros

    Square Payroll was is the easiest, least complicated system I have found to run payroll. I used it for four years while owning a restaurant and it was simple to add new hires and remove employees who left the company. Square files your quarterly taxes, unemployment insurance, and workers comp with each payroll run so you don't have to visit and file in all the different portals. I never had any issues with getting my employees paid on time and Square offers multiple payment options which can be customized to work with each employee.

    Cons

    There's nothing about Square payroll that I don't like. Square continues to add new features to help me grow my business and make payroll a breeze.

    Alternatives Considered

    QuickBooks Payroll
    Cham
    Overall rating
    • Industry: Construction
    • Company size: 2–10 Employees
    • Used Weekly for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Excellent once you get the hang of it

    Reviewed on 07/05/2019

    Pros

    Square Payroll was easy to set up, and adding new employees is a very simple and fast process. Our employees have an online portal where they can edit their direct deposit details/address/withholdings/etc.
    As the administrator I'm able to import their hours from third party programs as well (currently using T-Sheets)
    The deadlines to submit payroll are clearly displayed, as well as the window of time when you can cancel or edit a submitted payroll.

    Cons

    For our company there are multiple pay rates depending on the work (regular hourly pay, drive time, etc.) When importing from T-Sheets I have to manually go through every time entry and specify what pay rate will be applied to each shift for every employee.
    It's not possible either to change how direct deposits are labeled on the employee's bank statement. Instead of having my company name listed it just shows "SQUARE PAYROLL"

    Alternatives Considered

    QuickBooks Payroll and ADP TotalSource

    Reasons for Switching to Square Payroll

    The pricing and set up process for Square Payroll was better than the competetors, and the features available fit comfortably with my company's needs.
    Angie
    Overall rating
    • Industry: Retail
    • Company size: 2–10 Employees
    • Used Weekly for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Poor product and customer services

    Reviewed on 20/05/2017

    A lesson.

    A lesson.

    Pros

    Clean and easy to use interface. Unfortunately that's all the positives I can think of after using it for more than 6 months.

    Cons

    1. Lots of mistakes - inaccurate state/city withholding at the beginning, even the dashboard numbers did not add up/balance (these were corrected after we raised the issues). A few months later, suddenly they double deducted certain taxes from our bank account for TWO consecutive payrolls (you'd think they would fix it after we raised the issue the first time). This is worrying as it makes us wonder if they actually got all the calculations behind the scene correctly.

    2. Lack of reporting - no detail of when or what taxes have been paid. No actual PDF of all your tax forms (like form 940), only PDFs of tax forms in Square's own format are available. When we finally downloaded our state payroll forms directly from the state website, numbers on the forms are missing (Square said it's the state's problem).

    3. Customer services is not great. We almost always have to repeat and explain our problems again because they would reply with some generic answers first and never really look into the specific problems when they receive your email. So you have to repeat and explain, and when they finally realize there were mistakes, they would not even contact you to let you know it is corrected (don't expect an apology).

    With all the time wasted, the Square payroll is probably one of the worst software we've used. The interface is clean and nice and easy to use, but it stops there. Don't let it fool you. The rest is a nightmare.

    Angie
    Overall rating
    • Industry: Consumer Services
    • Company size: 2–10 Employees
    • Used Monthly for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    A key tool for my business to run successfully!

    Reviewed on 20/05/2021

    Square has taken the scary part out of running a business for me and made it simple and straightforw...

    Square has taken the scary part out of running a business for me and made it simple and straightforward. I could not run my business without it.

    Pros

    Payroll and pay contractor features are excellent. The invoicing is very good as well. Those are the two things I use most from Square. But I also like the online booking, team management, and how items and services are highly customizable.
    Overall it's all pretty easy to use with a few things that just have a bit of a learning curve.

    Cons

    I feel like the ability to go from one location to the other on the mobile app could be improved.
    Also, I wish Square would integrate with timekeeping apps such as Clockify.
    We work per hour but not per shift, the time-keeping abilities in Square seem to be geared more toward retail and restaurant industries.

    Alternatives Considered

    QuickBooks Online

    Reasons for Switching to Square Payroll

    I like the interface for Square and also the pricing was a huge factor for me as a small start-up business.
    William
    Overall rating
    • Industry: Consumer Services
    • Company size: Self Employed
    • Used for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    User Friendly Payroll

    Reviewed on 20/05/2021

    As stated above, it's extremely user friendly. Much easier to setup then competitors I've looked...

    As stated above, it's extremely user friendly. Much easier to setup then competitors I've looked into.

    Pros

    It's super helpful considering I utilize contractors when needed since my service business is still small. Extremely user friendly. And I love that you can issue payroll via Cash App.

    Cons

    Don't really have any complaints about Square Payroll.

    Alternatives Considered

    Gusto and Stripe

    Reasons for Switching to Square Payroll

    Easier to setup, more user friendly interface, and more cost effective for the size of my business.
    Showing 5 reviews of 608 Read all reviews

    Square Payroll FAQs

    Below are some frequently asked questions for Square Payroll.

    Square Payroll offers the following pricing plans:

    • Starting from: US$40.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Contractors only: $0 subscription + $5 per contractor/month Employees and contractors: $35 subscription/month + $5 per employee or contractor paid/month

    Square Payroll has the following typical customers:

    Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    Square Payroll supports the following languages:

    English, Spanish

    Square Payroll supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Square Payroll integrates with the following applications:

    Deputy, Guideline, Homebase, QuickBooks Online Advanced, QuickBooks Time, Square Point of Sale, When I Work

    Square Payroll offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

    See all software categories found for Square Payroll.