SafeHR

Easy to use, powerful HR and payroll for small UK businesses

About SafeHR

We believe that HR software should remove friction from the day to day running of your business, not create more of it. That’s why we’ve focused our easy-to-use self-service platform on core HR activities such as holiday, absence and time management, payroll/expenses and staff onboarding/development.

These time-saving features will save you and your team hours every week on HR admin, and they’re backed up by powerful reporting functionality and comprehensive security measures that keeps your employee data safe.

We make sure our software is priced affordably on a rolling monthly contract, we don’t charge set up fees, and it takes a few hours – not weeks – to launch within your organisation.

How refreshing does that sound?


Key benefits of SafeHR

  • Our holiday and absence planner tool automatically works out holiday time for staff accordingly and allows employees to see their remaining holiday days at any time.

  • Pay staff the right amount, at the right time, with automatic payroll calculations based on employee timesheets and pay rates.

  • Integrate to Xero or Quickbooks Online accounting software to further improve the expenses workflow and see cashflow in real time, manage taxes and invoices, pay bills, and more.

  • Set reminders for important dates or deadlines, and get alerts about important issues, employment anniversaries, and even birthdays.

  • Generate a variety of reports on staff such as sick days, salaries, payroll, pay raises, bonuses, and more. View them on screen, save them as a PDF, or print them out.

  • Images

    SafeHR Software - Get 24x7 access to staff information and a suite of tools from any device
    SafeHR Software - The dashboard provides an overview of staff absences by week, information on the user's holidays at a glance, quick access to actions, and more
    SafeHR Software - Store all employee information and data within the secure citrusHR employee database
    SafeHR Software - Online timesheets allow staff to fill in the hours they've worked, and send them over to their manager for approval
    SafeHR Software - citrusHR’s built in expenses system allows employees to enter the details of their expenses, including digital copies of their receipts
    SafeHR Software - HR notifications help make sure users never miss an important HR deadline
    SafeHR Software - citrusHR is mobile optimised for tasks such as expense claims, holiday requests, and contact info lookup
    SafeHR Software - View each employee's training activity and qualifications
    View 9 more
    SafeHR video
    SafeHR Software - Get 24x7 access to staff information and a suite of tools from any device
    SafeHR Software - The dashboard provides an overview of staff absences by week, information on the user's holidays at a glance, quick access to actions, and more
    SafeHR Software - Store all employee information and data within the secure citrusHR employee database
    SafeHR Software - Online timesheets allow staff to fill in the hours they've worked, and send them over to their manager for approval
    SafeHR Software - citrusHR’s built in expenses system allows employees to enter the details of their expenses, including digital copies of their receipts
    SafeHR Software - HR notifications help make sure users never miss an important HR deadline
    SafeHR Software - citrusHR is mobile optimised for tasks such as expense claims, holiday requests, and contact info lookup
    SafeHR Software - View each employee's training activity and qualifications

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    Reviews

    Overall rating

    4.7 /5
    (28)
    Value for Money
    4.7/5
    Features
    4.5/5
    Ease of Use
    4.6/5
    Customer Support
    4.9/5

    Already have SafeHR?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 28
    Andy
    Andy
    Overall rating
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support

    Integral to how we run our small company's HR - easy to use, saving significant time and money

    Reviewed on 18/02/2018

    Pros

    The whole of the company uses Citrus regularly whether to request holidays, signal time out of the office or claim expenses. We use the system to handle a host of other situations, whether it's maternity leave; time off in lieu; salary changes; goal setting or running appraisals.

    The ready-made HR policies have proved especially helpful for us as a small business - before using Citrus, we had a mix of documents, with a number of gaps and out of date information. Having a complete set of legally compliant documents which can be adapted to fit our needs is an important, reassuring benefit.

    Finally, Citrus provides excellent support from HR professionals for those occasions where we need advice regarding more serious issues.

    Cons

    We've fed these ideas through to the Citrus team and they have responded well to changes being made to the system.

    Anna
    Overall rating
    • Industry: Individual & Family Services
    • Company size: 51–200 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    An effective system to support this vital function

    Reviewed on 08/06/2023

    Prior to using CitrusHR, we outsourced our HR and payroll function under a SLA. Although this...

    Prior to using CitrusHR, we outsourced our HR and payroll function under a SLA. Although this worked well, we were given 3 months notice as it came up for renewal. With their assistance, we considered a number of different options including Citrus HR. The information provided was much more about how the system worked and what it could do for us, and much less about selling us a product - the pricing structure was also very clear. CitrusHR took time to consider what we were saying we needed, and supported us to transition to the system. Our [sensitive content hidden] uses it to link to Xero for payroll and to confirm deductions and adjustments linked to SSP, pensions contributions etc. Staff have adapted to the AL booking system, and the process for managing and monitoring other leave (sick leave; parental leave etc) is simple. Advice needed for specific matters arising - issuing contracts, managing flexible work requests etc is provided quickly and with recommended pro-forma letters and contracts provided. Updated advice regarding the impact of lockdown and the need to follow government advice regarding Covid etc were particularly helpful during the prolonged impact of the pandemic. The recommended HR policies and procedures are clear and can be easily adapted to specific situations. Managers have found it easy to access additional advice as required for more complex HR matters arising - call backs from HR advisors are achieved quickly.

    Pros

    Easy to use; holds staff records securely with easy updating systems; adds alerts to renewals of training and other certificates (e.g. DBS checks); calculates AL entitlement for individuals and provides restricted access for different Managers and staff members (e.g. staff can add their training record, but cannot adjust their AL record without managers authorisation); facility to add volunteer details - important for us as a charity which needs to store confidential information including DBS and reference checks.

    Cons

    I cannot think of any. The system feels secure. The transition to the system from physical files was a time consuming exercise, but it needed to be to ensure accuracy of information transferred.

    Jamie-lee
    Overall rating
    • Industry: Marketing & Advertising
    • Used Weekly for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Difficult and challenging

    Reviewed on 27/02/2018

    Pros

    The support team are very friendly and try their best to help but unfortunately the 'system' does not allow such basic changes to be made, meaning the support team are not necessarily able to help with such requests.

    Cons

    Citrus HR are unable to amend the system, when requested by their client but sell the product as 'we can make the system suit your organisation and change settings accordingly' This is NOT TRUE!

    Unfortunitly due to this fact I have to keep other files and records on my computer, meaning all our HR files and documents are not all in one place, which is why I signed up in the first place.

    Helene
    Overall rating
    • Industry: Education Management
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Great HR support

    Reviewed on 13/06/2023

    Easy to use and a life-saver in tricky situations.

    Easy to use and a life-saver in tricky situations.

    Pros

    Very helpful advisers who will support you step by step in tricky situations. They are proactive and will offer to send you templates without you asking.

    Cons

    The search function. You might not find what you are looking for but a quick email to the help desk and you will receive a step by step guide on how to do things in the software.

    Response from SafeHR

    Hi Helene - thank you so much for your lovely feedback. We're so glad that you find the service so beneficial.

    Thank you for your comments on the search function - we'll pass those over to the team to review. But it's great news that the help desk are so helpful and responsive :-)

    Kate
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Excellent support on HR advice & guidance

    Reviewed on 08/06/2023

    Very positive.

    Very positive.

    Pros

    I like the response support from the team. I also like the use of plain English and real world application to policies.

    Cons

    Think there should be a search facility on the policy / procedure handbook interface. Think the calendar could me more nuanced, so that a person being off sick, etc. can't be openly viewed by the whole team.

    Showing 5 reviews of 28 Read all reviews

    SafeHR FAQs

    Below are some frequently asked questions for SafeHR.

    SafeHR offers the following pricing plans:

    • Starting from: £3.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    £3 per employee per month Minimum £25 per month subscription Rolling monthly contract, cancel any time.

    SafeHR has the following typical customers:

    Self Employed, 2–10, 11–50, 51–200

    SafeHR supports the following languages:

    English

    SafeHR supports the following devices:

    SafeHR integrates with the following applications:

    Deputy, Microsoft Outlook, Planday, QuickBooks Online, Slack, Telleroo, Xero, Xledger

    SafeHR offers the following support options:

    Email/Help Desk, FAQs/Forum, Phone Support, Chat

    Related categories

    See all software categories found for SafeHR.