About RotaCloud

RotaCloud is the workforce management software that makes work simple for growing businesses. From building rotas and managing time off requests to tracking attendance and running payroll, this cloud-based system ensures that staff and employers are always on the same page. No more shift mix-ups. No more pay errors. No more miscommunication.

By using RotaCloud's drag-and-drop interface, managers and admins can easily create, edit, and share rotas with a real-time view of labour costs, staff availability, and holidays. Employers and employees alike can access RotaCloud via desktop or mobile, allowing everyone constant visibility and control of shits and requests on the go.

Automatic timesheets record accurate attendance data and patterns and make payroll a breeze. Holiday accrual is automatically calculated and leave requests are submitted, reviewed, and managed all from one place. Labour cost control allows managers to stay on budget and avoid under or overstaffing.

But it isn't just employers who benefit. With RotaCloud, staff have constant visibility of schedules, can submit shift swaps and leave requests without awkward conversations, and can even set their availability to fit their work life around their personal life. By offering additional shifts to pick up, too, employees can feel more in control and experience a far better work-life balance.

When you can do this much from one system, saving an average of 170 hours of admin a year in the process, it pays to ditch the spreadsheets.

Shifts, sorted.

Pricing starting from:

£5.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of RotaCloud

  • Create unlimited rotas for unlimited roles and locations. View rotas by week or month, and use the drag-and-drop interface or copy-and-paste patterns to build your staff schedules. The calendar layout allows users to see gaps and avoid conflicts, keeping them in full control.

  • Need to change a shift? Not a problem. Edit with ease and update your rota with just a click, automatically notifying staff via SMS, email, or mobile notifications to ensure no one misses important updates. It's the same in reverse, too. Staff can submit leave or shift swap requests, automatically notifying the relevant manager.

  • Fill gaps fast when needing cover. Instead of phone calls, WhatsApp messages, or photos of the rota, employees can claim open shifts and arrange shift swaps through the app. Once accepted, the rota automatically updates - just like that.

  • Employees have full transparency and access to the rota and leave calendar. Staff's unique login to the self-service portal allows them to make leave requests, view their schedules and remaining leave entitlements, report sickness, and more. They can even set their availability to help them arrange their work life around their personal life, not the other way around.

  • Track employee hours when they clock in and out through the mobile app or fixed terminal. Data filters automatically to timesheets, flagging any lateness or overtime, and tracking any attendance patterns in reports - making payroll a breeze.

  • Swap the spreadsheets, lost messages, and calculator for hassle-free holiday management. RotaCloud automatically calculates holiday accrual for the hours worked, keeps all leave requests and history in one place, and allows staff to use time off in lieu.

  • Stay compliant and reduce overstaffing, understaffing, and conflicts with RotaCloud’s color-coded rota and alerts. Easily see which teams or areas are under or overstaffed due to colour-coding. Real-time labour costs keep managers on budget while they schedule and notifications alert them if they try to schedule an employee when they're unavailable.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Countries available

    Andorra, Australia, Austria, Bulgaria, Canada and 38 others

    Supported Languages

    English

    Pricing starting from:

    £5.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    RotaCloud Software - Create, manage, and share staff rotas using RotaCloud's drag-and-drop interface.
    RotaCloud Software - Stay on budget by viewing real-time labour costs as you schedule.
    RotaCloud Software - Timesheets are automatically generated using clocking in and out data and time-tracking.
    RotaCloud Software - Both staff and managers receive notifications for shift changes and time off requests.
    RotaCloud Software - Easily prepare payroll and reports in a few clicks, using data based on employees' scheduled and logged hours.
    RotaCloud Software - Employees can clock in by entering their unique PIN using a fixed terminal or the RotaCloud mobile app.
    View 10 more
    RotaCloud video
    RotaCloud video
    RotaCloud video
    RotaCloud video
    RotaCloud Software - Create, manage, and share staff rotas using RotaCloud's drag-and-drop interface.
    RotaCloud Software - Stay on budget by viewing real-time labour costs as you schedule.
    RotaCloud Software - Timesheets are automatically generated using clocking in and out data and time-tracking.
    RotaCloud Software - Both staff and managers receive notifications for shift changes and time off requests.
    RotaCloud Software - Easily prepare payroll and reports in a few clicks, using data based on employees' scheduled and logged hours.
    RotaCloud Software - Employees can clock in by entering their unique PIN using a fixed terminal or the RotaCloud mobile app.

    Features

    Total features of RotaCloud: 52

    • API
    • Access Controls/Permissions
    • Alerts/Notifications
    • Approval Process Control
    • Attendance Management
    • Attendance Tracking
    • Audit Trail
    • Availability Management
    • Biometric Recognition
    • Calendar Management
    • Clock In/Out
    • Communication Management
    • Customisable Reports
    • Data Import/Export
    • Document Management
    • Drag & Drop
    • Employee Database
    • Employee Management
    • Employee Portal
    • Employee Profiles
    • Employee Scheduling
    • Employee Time Tracking
    • Forecasting
    • HR Management
    • Labor Cost Calculator
    • Labor Cost Reporting
    • Labor Forecasting
    • Messaging
    • Mobile Access
    • Mobile Alerts
    • Multi-Location
    • Online Time Clock
    • Overtime Calculation
    • Payroll Management
    • Payroll Reporting
    • Real-Time Data
    • Real-Time Notifications
    • Real-Time Reporting
    • Reminders
    • Reporting/Analytics
    • Schedule Distribution
    • Self Service Portal
    • Shift Management
    • Shift Scheduling
    • Shift Swapping
    • Sick Leave Tracking
    • Third-Party Integrations
    • Time & Attendance
    • Time Off Management
    • Time Off Requests
    • Timesheet Management
    • Vacation/Leave Tracking

    Alternatives

    SafeShare.tv

    4.7
    #1 Alternative to RotaCloud
    SafeShare.tv is a higher education software that helps schools watch videos on YouTube and Vimeo without annotations,...

    Google Charts

    4.6
    #2 Alternative to RotaCloud
    Google Charts is a cloud-based data visualization software that helps businesses manage and visualize data in the form...

    monday.com

    4.6
    #3 Alternative to RotaCloud
    Build custom solutions on monday.com Work OS so you can schedule everything your employees are working on at a glance.

    OurPeople

    4.7
    #4 Alternative to RotaCloud
    Hourly employees or teams that don't sit behind one desk all day commonly are missed on important communications sent...

    Reviews

    Overall rating

    4.9 /5
    (256)
    Value for Money
    4.8/5
    Features
    4.6/5
    Ease of Use
    4.8/5
    Customer Support
    4.9/5

    Already have RotaCloud?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 256
    James
    James
    Overall rating
    • Industry: Education Management
    • Company size: 51–200 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Good software

    Reviewed on 22/06/2023

    Pros

    It allows me to see when my holiday and shifts are with additional detail and cross examining with our other colleagues and sites

    Cons

    HUD sometimes complicated. Takes me around in circles

    Emma
    Overall rating
    • Industry: Food & Beverages
    • Company size: 11–50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Excellent System

    Reviewed on 07/12/2023

    Pros

    Excellent system, easy and intuitive to set up and manage. Managers love it, staff love it - 24/7 access to rotas & for submitting vacation requests, live updates straight to their phones - and we love it for it's ability to have timed clock-in/out, attendance records, etc for HR management. Saved us so much time and stress, and well worth the investment. Fingers crossed - also not a single glitch since we started using it, c/w 99% of all the other apps, software, systems we use in the business.

    Cons

    Please add 'Sick Leave' and 'Unpaid Leave' as options in the Edit Shift pop-up on the rotas page!

    Steve
    Overall rating
    • Industry: Retail
    • Company size: 51–200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Rotacloud Review

    Reviewed on 18/03/2024

    Pros

    Using Rotacloud has changed the task of scheduling colleagues and made our payment so much more accurate. It has saved at least one days administration work a week.

    Cons

    Only the fact that we have to pay for it!

    Diccon
    Overall rating
    • Industry: Hospitality
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Couldn't be without it

    Reviewed on 03/06/2024

    It is an absolutely great product, easy to use and when I get stuck always quick friendly advice. I...

    It is an absolutely great product, easy to use and when I get stuck always quick friendly advice. I use it every day and couldn't run the business without it. I have not tried other products in this field but I haven't had to because it does almost everything I want and with the regular updates I am sure the things that I might want will come sooner or later. I wish all software companies worked as well as the Rotacloud team do.

    Pros

    Easy to use, useful updates of things that you didn't know you needed but end up using all the time

    Cons

    I haven't really got any dislikes. It does what it says.

    Anita
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 51–200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    We love Rotacloud

    Reviewed on 22/04/2024

    We belivee that Rotacloud is an awesome product.

    We belivee that Rotacloud is an awesome product.

    Pros

    It easy to use.
    It's accurate.
    It's features and enhanced frequently so it gets better and better.

    Cons

    we believe that Rotacloud has nothing that is lacking.

    Showing 5 reviews of 256 Read all reviews

    RotaCloud FAQs

    Below are some frequently asked questions for RotaCloud.

    RotaCloud offers the following pricing plans:

    Pricing starts at £1/employee/month with rota planning included. £0.90/employee/month for time & attendance add-on £0.40/employee/month for SMS notifications add-on For more than 100 employees, contact RotaCloud for a custom quote

    RotaCloud has the following typical customers:

    2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    RotaCloud supports the following languages:

    English

    RotaCloud supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    RotaCloud integrates with the following applications:

    Breathe

    RotaCloud offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

    See all software categories found for RotaCloud.