MaintainX

4.8 (772)
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Manage Maintenance and Operations. Without the Paper Stacks.

About MaintainX

MaintainX is a leading maintenance and asset management platform built for industrial and frontline teams. It helps organizations streamline operations, enhance asset management, and empower frontline workers while delivering insights that drive efficiency and improve the bottom line.
MaintainX centralizes data from multiple sources—such as IoT sensors, maintenance records, and other systems like SAP—through seamless integrations, ensuring consistent data for smarter decisions, accurate insights, and AI-powered optimizations.
As a mobile-first, IoT-enabled solution, MaintainX supports maintenance, reliability, and operations teams. Trusted by over 9,000 companies worldwide, the platform has powered 33 million work orders and tracked 4.5 million assets for over 650,000 workers.
Customers rely on MaintainX to reduce unplanned downtime, increase asset availability, ensure compliance, and keep workers safe—using an intuitive, scalable platform that’s easy to implement.

Pricing starting from:

US$21.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of MaintainX

• A simple form builder enables users to create checklists, gauge readings, procedures, and more easily. Users can save and reuse forms as templates.

• Unlimited photos allow users to upload as many photos as they need to illustrate a problem. MaintainX also supports unlimited work orders, assets, locations, and messages.

• MaintainX runs natively on any device, giving users the flexibility to access and manage work orders via any desktop web, iOS, Android or iPad device.

• Commenting and in-app messaging tools support a collaborative workflow, helping all team members stay organized and informed.

• Automatic mobile or desktop status updates streamline communication between technicians, maintenance workers, and managers.

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Countries available

Australia, Brazil, Canada, China, Germany and 8 others

Supported Languages

Chinese, Czech, Danish, Dutch, English and 12 others

Pricing starting from:

US$21.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

MaintainX Software - MaintainX work orders
MaintainX Software - MaintainX workforce planning
MaintainX Software - MaintainX check inventory
MaintainX Software - MaintainX request parts
MaintainX Software - MaintainX export data
MaintainX Software - MaintainX export data work order reports
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MaintainX video
MaintainX Software - MaintainX work orders
MaintainX Software - MaintainX workforce planning
MaintainX Software - MaintainX check inventory
MaintainX Software - MaintainX request parts
MaintainX Software - MaintainX export data
MaintainX Software - MaintainX export data work order reports

Features

Total features of MaintainX: 134

  • API
  • Access Controls/Permissions
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Appointment Management
  • Approval Process Control
  • Asset Accounting
  • Asset Lifecycle Management
  • Asset Planning
  • Asset Tracking
  • Audit Management
  • Audit Trail
  • Autofill
  • Automated Scheduling
  • Barcode/Ticket Scanning
  • Barcoding/RFID
  • Billing & Invoicing
  • Business Process Automation
  • Business Process Control
  • Calendar Management
  • Calibration Management
  • Check-in/Check-out
  • Code Enforcement
  • Collaboration Tools
  • Commenting/Notes
  • Commercial Properties
  • Communication Management
  • Compliance Management
  • Compliance Tracking
  • Contact Database
  • Corrective and Preventive Actions (CAPA)
  • Cost Tracking
  • Customer Database
  • Customisable Branding
  • Customisable Dashboard
  • Customisable Forms
  • Customisable Reports
  • Customisable Templates
  • Customizable Fields
  • Data Capture and Transfer
  • Data Import/Export
  • Data Visualisation
  • Digital Signature
  • Document Management
  • Document Storage
  • Downtime Tracking
  • Drag & Drop
  • Electronic Signature
  • Equipment Maintenance
  • Equipment Management
  • Equipment Tracking
  • Facility Asset Management
  • Facility Management
  • Facility Scheduling
  • Failed Inspection Tracking
  • Fixed Asset Management
  • For Mechanical Equipment
  • For Schools
  • Forms Creation & Design
  • Forms Management
  • Full Text Search
  • Graphical Workflow Editor
  • Historical Reporting
  • Historical Trend Analysis
  • IT Asset Management
  • IT Asset Tracking
  • Image Capture
  • Incident Management
  • Inspection Management
  • Inventory Control
  • Inventory Management
  • Inventory Tracking
  • Job Management
  • Job Tracking
  • KPI Monitoring
  • Key & Lock Management
  • Location Tracking
  • Maintenance Management
  • Maintenance Scheduling
  • Mobile Access
  • Mobile Alerts
  • Monitoring
  • Multi-Location
  • No-Code
  • Offline Access
  • Parts Management
  • Performance Metrics
  • Predictive Maintenance
  • Preventive Maintenance
  • Process Change Tracking
  • Process/Workflow Automation
  • Productivity Analysis
  • Progress Tracking
  • Purchase Order Management
  • Quotes/Estimates
  • Real-Time Analytics
  • Real-Time Data
  • Real-Time Monitoring
  • Real-Time Notifications
  • Real-Time Reporting
  • Real-Time Updates
  • Recurring Appointments
  • Reminders
  • Repair Tracking
  • Report Templates
  • Reporting & Statistics
  • Reporting/Analytics
  • Residential Properties
  • Role-Based Permissions
  • Root Cause Analysis
  • Scheduling
  • Search/Filter
  • Service History
  • Status Tracking
  • Subcontractor Management
  • Task Management
  • Task Progress Tracking
  • Task Scheduling
  • Technician Management
  • Template Management
  • Templates
  • Third-Party Integrations
  • Tire Management
  • Trend Analysis
  • User Management
  • Vehicle Information
  • Vendor Management
  • Version Control
  • Work Order Creation
  • Work Order Management
  • Workflow Configuration
  • Workflow Management

Alternatives

Housecall Pro

4.7
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GoCanvas

4.4
#2 Alternative to MaintainX
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UKG Ready

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#3 Alternative to MaintainX
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Quore

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Reviews

Overall rating

4.8 /5
(772)
Value for Money
4.7/5
Features
4.6/5
Ease of Use
4.8/5
Customer Support
4.8/5

Already have MaintainX?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 772
Alex
Alex
Overall rating
  • Industry: Paper & Forest Products
  • Company size: 5,001–10,000 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

The only CMMS you should consider.

Reviewed on 15/08/2023

When we made the decision to choose MaintainX as our CMMS, our account manager was very thorough...

When we made the decision to choose MaintainX as our CMMS, our account manager was very thorough and helped us to be up and running in a matter of days. We were already gaining benefit after around a month of use. Admittedly the team at MaintainX shouldered a lot of the workload, but it really helped. This kind of support is what I suspect makes MaintainX such an easy choice. People couldn't quite believe how fast we were able to integrate.

Pros

MaintainX has much to offer. If I were to nail it down to one thing, I would need to point out that the ease of use comes first and foremost. It is the one thing my team have all fed back as the major factor when picking it up for the first time.

Cons

I don't want to seem negative, because overall, the system is phenomenal. If pressed, I would have to say that compatibility with other software could be better. This isn't really a fair criticism though, as the team are constantly updating the system.

Matthew
Overall rating
  • Industry: Automotive
  • Company size: 1,001–5,000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Maintain X is Great

Reviewed on 17/10/2024

I am very happy with Maintain X. It makes keeping track of everything so easy.

I am very happy with Maintain X. It makes keeping track of everything so easy.

Pros

Easy to navigate, easy to keep track of all work done and needing to be done.

Cons

I would like for a completed work order to show up on the day it was completed instead of the day it was made.

Joe
Overall rating
  • Industry: Biotechnology
  • Company size: 51–200 Employees
  • Used Monthly for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Solid system, lacks a bit of polish to the user interface.

Reviewed on 03/01/2025

Pros

In depth maintenance and asset management

Cons

The user portal isn't very user friendly

Verified Reviewer
Overall rating
  • Industry: Wine & Spirits
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Great Support when transitioning to digtal

Reviewed on 03/05/2024

"It's been a challenging journey, but most of the problems you are facing are due to the presence...

"It's been a challenging journey, but most of the problems you are facing are due to the presence of incorrect data. This is where our customer support team comes in. I hold regular meetings with them to ensure that we are all set for success. I do wish that the app had a more user-friendly interface, with visual aids and a search function similar to Google. However, I must say that it is a well-designed and forward-thinking product that will certainly enhance your overall efficiency."

Pros

Great support and they are on the right path to have an front line first app

Cons

The lack of customizations and the lack of levels of access and cost.

Amos
Overall rating
  • Industry: Renewables & Environment
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

It was built for mobile. Love it.

Reviewed on 11/11/2024

Very smooth and clean. It was a easy migration to MaintainX from our old CMMS.

Very smooth and clean. It was a easy migration to MaintainX from our old CMMS.

Pros

I like the ease of use for the handheld devices. My field staff are on their phones all day, and this is a natural integration.

Cons

Some of the fields that are mapped within the app glitch sometimes. Need to refresh the page to get it to work.

Alternatives Considered

UpKeep

Switched From

UpKeep

Reasons for Switching to MaintainX

MaintainX offered additional flexibility with integrating other platforms that our company was currently using.
Showing 5 reviews of 772 Read all reviews

MaintainX FAQs

Below are some frequently asked questions for MaintainX.

MaintainX offers the following pricing plans:

Basic: Basic plan is available free of cost Essential: $16/user/month (billed annually) Premium: $49/user/month (billed annually) Enterprise: Contact Us

MaintainX has the following typical customers:

2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

MaintainX supports the following languages:

Chinese, Czech, Danish, Dutch, English, French, German, Italian, Japanese, Polish, Portuguese, Romanian, Russian, Slovak, Spanish, Traditional Chinese, Turkish

MaintainX supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

MaintainX integrates with the following applications:

Dynamics 365, FreshBooks, FuelCloud, Google Forms, Google Sheets, Jira, MachineMetrics, Microsoft Outlook, Microsoft Power BI, Motive, QuickBooks Online, Samsara, Slack, Titan GPS, Veem, Xero

MaintainX offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for MaintainX.