About PM3

PM3 is a cloud-based project portfolio management (PPM) solution designed by practitioners for practitioners. PM3 plans and controls projects, programmes and portfolios. Features include: linking benefits to milestones, support for transformation programmes, dashboards and reporting.

The cloud-based application comes with a business priority matrix tool, which allows managers to view and categorize proposed projects based on parameters such as value, risk and benefits. The benefit module within PM3 helps team leaders mark project benefits as recurring or non-recurring, and evaluate the associated targets and budgets.

PM3 comes with a capacity management feature, which helps resource managers understand the resource pinch points and under-capacity of indiviuduals or resource types. PM3 has a clean and uncluttered interface which makes it very intuitive. PM3 allows you to select screens for groups of users to access so that they only see the screens and tabs they need for their role; this helps user adoption. With PM3 you can start with a limited functionality set and then add more functionality as you need it. PM3 is suitable for businesses in industries such as health, retail, IT, construction, hospitality, government and more.

Pricing starting from:

US$15.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of PM3

Intuitive resource and capacity planning
Benefits management and realization
Over 150 pre-built reports and drill-down dashboards
Integration with BI tools enabling you to build your own dashboards and reports
Manages Transformation Programmes

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Countries available

Albania, Andorra, Australia, Austria, Belarus and 52 others

Supported Languages

English

Pricing starting from:

US$15.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

PM3 Software - PM3 Dashboard
PM3 Software - Gateway Status
PM3 Software - Sample Portfolio Report
PM3 Software - Priority Matrix
PM3 Software - Sample Project Highlight Report
PM3 Software - Resource and Capacity Screen
PM3 Software - PM3 action log screenshot
PM3 Software - Gateways
PM3 Software - PM3Team app (Iphone and Android)
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PM3 video
PM3 Software - PM3 Dashboard
PM3 Software - Gateway Status
PM3 Software - Sample Portfolio Report
PM3 Software - Priority Matrix
PM3 Software - Sample Project Highlight Report
PM3 Software - Resource and Capacity Screen
PM3 Software - PM3 action log screenshot
PM3 Software - Gateways
PM3 Software - PM3Team app (Iphone and Android)

Features

Total features of PM3: 68

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Agile Methodologies
  • Alerts/Notifications
  • Approval Process Control
  • Assignment Management
  • Budget Management
  • Budgeting/Forecasting
  • Capacity Management
  • Change Management
  • Collaboration Tools
  • Commenting/Notes
  • Customisable Reports
  • Customisable Templates
  • Customizable Fields
  • Dashboard
  • Data Import/Export
  • Data Visualisation
  • Demand Forecasting
  • Document Management
  • Drag & Drop
  • Forecasting
  • Gantt/Timeline View
  • Idea Management
  • Issue Management
  • Kanban Board
  • Milestone Tracking
  • Mobile App
  • Multiple Projects
  • Percent-Complete Tracking
  • Planning Tools
  • Portfolio Management
  • Prioritisation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • ROI Tracking
  • Real Time Data
  • Real-Time Updates
  • Recurring Tasks
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Requirements Management
  • Resource Allocation & Planning
  • Resource Management
  • Resource Scheduling
  • Risk Management
  • Search/Filter
  • Skills Tracking
  • Status Tracking
  • Task Management
  • Task Progress Tracking
  • Task Scheduling
  • Third-Party Integrations
  • Time & Expense Tracking
  • Timesheet Management
  • Traditional Methodologies
  • User Management
  • Utilisation Reporting

Alternatives

Planview ProjectPlace

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monday.com

4.6
#2 Alternative to PM3
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and...

Wrike

4.3
#3 Alternative to PM3
Wrike helps scale workflow processes for maximum efficiency, empowering teams, manage projects, drive initiatives, and...

KeyedIn

4.3
#4 Alternative to PM3
KeyedIn Enterprise is a dynamic, PPM software for growing and scaling, results-driven PMOs. As a leader in Project...

Reviews

Overall rating

4.5 /5
(73)
Value for Money
4.7/5
Features
4.4/5
Ease of Use
4.5/5
Customer Support
4.9/5

Already have PM3?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 73
Richard
Richard
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

PM3 in NHS Northumberland

Reviewed on 09/06/2022

PM3 has enabled us to move away from our previous PMO processes which were spreadsheet (MS Excel)...

PM3 has enabled us to move away from our previous PMO processes which were spreadsheet (MS Excel) based and cumbersome. PM3 provides us with the 'single version of the truth' in terms of the development and delivery of our operational plan and progress towards achieving our strategic objectives.

PM3 is now the 'golden thread' which runs through all of our operational delivery of projects, change, and major transformation and the flexibility of reporting means that we can generate numerous reports and monitoring documents for operational and strategic delivery groups and corporate decision-making committees with ease and the touch of a button.

The overall experience with PM3 has been excellent and we have quickly built excellent relationships with the team at Bestoutcome who have been very supportive and responsive to our needs.

We look forward to further developing our use of PM3 as the CCG transitions into the North East and North Cumbria Integrated Care System and hope to be able to use the work we have already done as an exemplar to colleagues from other CCGs/ICSs.

Pros

Simplicity, ease of use, interface, flexibility of reporting, innovative approach to management of multiple portfolios. Scalability and the ability to turn on/off various modules to suit the maturity and development of our PMO.

Cons

There are no features, of those we currently utilise, that we are unhappy with and we have ample opportunity to discuss developments and improvements with colleagues at PM3.

Iain
Overall rating
  • Industry: Transportation/Trucking/Railroad
  • Company size: 201–500 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Highly configurable and user friendly

Reviewed on 09/08/2019

Very positive. The Bestoutcome team have been very supportive through the initial trial to...

Very positive. The Bestoutcome team have been very supportive through the initial trial to implementation and training. Looking forward to building on the current configuration and putting the system to the test fully.

Pros

Easy to get to grips with. Particularly like how you can select which functions you can switch on/off so you can start small and build on that as maturity and familiarity with the system grows.

Cons

Although you can configure some fields and change them to what you want, it would be useful if you could create additional fields to be able to capture more variety of information in the system.

Alternatives Considered

KeyedIn, monday.com, Wrike and Planview ProjectPlace

Reasons for Switching to PM3

Ability to configure functionality and start small was a key factor. Other products were too large/complex for our set up and culture, and often focussed more on project task management rather than portfolio management.
Christopher
Overall rating
  • Industry: Education Management
  • Company size: 201–500 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 6.0 /10

Refinement

Reviewed on 17/06/2020

As a business we are still in the very early stages of using the tool. Initial observations are...

As a business we are still in the very early stages of using the tool. Initial observations are that it is excellent on some things and other areas need much more work to make the tool intuitive to use. This can be resolved via more updates I'm sure.
Support via the help desk and via my account managers has been first class and Best Outcome have shown great flexibility around changes in Licence application during the Covid 19 period when our Programme was put on hold.
Management of updates is clear and very thorough with release notes easy to follow.

Pros

The ability to draw a no.of projects together into a Programme and/or Portfolio and to draw in reports form all in selected views.
The ability to hold all major project governance in one place e.g risks/issues/ dependencies.
Reporting flexibility and range across plans/projects/programmes/portfolio
Ease of user control and self configurable access controls

Cons

Plans - Gantt Chart usage - This is clunky at best and not intuitive. Convincing users of Microsoft Project to switch to using the tool has been an on going challenge. An easier import function may help resolve this.
Using X to exit the plan. Many users forget and has caused frustrations in plans with joint PM use.
Inconsistency of areas with auto save functionality and those where it requires manual save.

Response from Bestoutcome

We are improving the Gantt chart functionality as a priority and these improvements are due in July 2020. Some screens cannot auto save as they have manadatory fields which could result in spurious errors if auto saved was used. We are trying wherever possible to make all screens auto save.

Iain
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 1,001–5,000 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Procurement, implementation and deployment of PM3 in an NHS environment.

Reviewed on 28/06/2022

Great overall first-hand personable support from the whole PM3 team including at [SENSITIVE...

Great overall first-hand personable support from the whole PM3 team including at [SENSITIVE CONTENT]. Responsive and understanding in procurement negotiations. Vastly experienced practitioners on hand to support the implementation of the tool. Flexibility shown with short notice changes in training requirements during deployment.

Data is entered into PM3 once where oversight can then be sought through a suite of over 100 ready to use configurable reports, saving time at all levels from project teams to the PMO to Director level committees and boards.

Project documentation can be uploaded onto the tool, again helping to ensure golden source data and information.

Can be used for Agile projects along with the more traditional waterfall projects.

The PM3 mobile app helps with being able to access information while on the move.

For NHS users:

The partitioning function allow for multiple organisations such as Integrated Care providers (ICP) and Integrated Care Systems to capture appropriate related programmes and projects therefore avoiding duplication of effort and misreporting.

The Cost Improvement Plan (CIP) functionality allows for the planning, capturing, measuring and monitoring of CIP projects and schemes with a suite of reports built specifically for the NHS and financial savings programme.

Pros

The easy-to-use, intuitive and ISO27001 certified (information security) PM3 tool plays an important part in the planning, governance and reporting of portfolios, business change programmes, programmes and projects. The tool provides a valuable golden single source, providing consistency and visibility across the organisation at all levels. It’s obvious that this award-winning tool has been developed by practitioners for practitioners and that the provider understands what success looks like for the client.

Cons

Not all parts of the PM3 tool can be configured to local requirements but the benefits of a genuine long-term lasting partnership with the client and access to forums such as the Power User Group means that appropriate changes can be considered for future releases.

Coral
Overall rating
  • Industry: Hospitality
  • Company size: 10,000+ Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great intuitive tool.Enables us to drive best practice and consistency across the portfolio.

Reviewed on 13/08/2018

PM3 has helped drive consistency and standards across our portfolio. Following our upgrade to PM3...

PM3 has helped drive consistency and standards across our portfolio. Following our upgrade to PM3 Cloud, we have also been able to drive efficiencies through the removal of duplication (e.g. Excel RAIDD) and manual reporting.

Pros

Great intuitive tool that enables us to drive best practice and consistency across the portfolio. We use it as the single source for our portfolio of change. It helps our project and programme management teams manage end to end delivery, as well as providing our stakeholders with timely status reporting.
The ‘out of the box’ reports have been designed with stakeholders at all levels in mind and the choice is far greater than other project management tool that I have used. The inbuilt governance features are a great fit with our project governance framework and hep provide additional assurance of project control.
The Bestoutome team are great to work with. They not only listen, but bring a considerable amount of practical PPM and technical knowledge, experience and expertise. Their support has been invaluable not only in preparing for the PM3 cloud upgrade and on boarding our users, but also the on-going embedding and service support.
PM3 is a great tool for any organisation, regardless of maturity.

Cons

Plan lock is a common issue when users finish their session. However, Bestoutcome have built in a flag that tells the user that the plan is locked and who to. Despite training and reminders, some users forget to do this correctly. It will be great if we could have a message appear telling the user that they have not logged out of their session, when exiting said session or logging out of the tool.

Showing 5 reviews of 73 Read all reviews

PM3 FAQs

Below are some frequently asked questions for PM3.

PM3 offers the following pricing plans:

  • Starting from: US$15.00/month
  • Pricing model: Subscription
  • Free Trial: Available

Contact Bestoutcome for pricing details

PM3 has the following typical customers:

2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

PM3 supports the following languages:

English

PM3 supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

PM3 integrates with the following applications:

Jira, Microsoft 365, ServiceNow

PM3 offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

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