Capture Expense
About Capture Expense
Capture Expense is a cloud-based Expense Management Solution, which manages the entire expenses process from receipt capture to staff reimbursement. Key features include HMRC Approved Fuel Rates, VAT Complaint, Mileage Calculator, Approval Workflow, Out-of-Policy Notifications, Multi-Currency and Project/Costcentre.
Dimensions provide complex analysis of your spend, but also control the expenditure of multiple profit centers.
Align spending rules and approval with office, location, department, projects and costcentre. Built-in mileage calculator making journey claims a breeze. Users can snap receipts which auto-populate expense forms.
Capture Expense offers integration with various third-party ERP, accounting, and payroll applications such as Salesforce, SAP, Microsoft Dynamics, Financial Force, Sage, Xero, QuickBooks, and more.
An authorised third-party with Open Banking we fetch corporate card transactions automatically and generate card expenses ready for staff to attach receipts.
Pricing starting from:
£6.00/month
- Free Version
- Free Trial
- Subscription
Key benefits of Capture Expense
- Connect your teams’ corporate credit cards for a real-time transactions feed.
- Automate your teams’ mileage calculations and make the most of HMRC approved fuel rates.
- Enables your teams to instantly scan receipts on-the-go.
- Easily manage employee reimbursements for out-of-pocket expenses, without manual entry.
- Experience the seamless synergy between Capture Expense and your existing systems.
- Access every insight you need with our cutting-edge AI powered expense reporting feature.
Typical Customers
- Freelancers
- Small Businesses (2-50)
- Mid-size Companies (51-500)
- Large enterprises (500 and more)
Deployment
- Cloud-based
- On-premise
Supported Languages
English
Pricing starting from:
£6.00/month
- Free Version
- Free Trial
- Subscription
Images
Features
Total features of Capture Expense: 52
Alternatives
ExpenseIn
Spendesk
Expensify
DocuWare
Reviews
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- Industry: Aviation & Aerospace
- Company size: 51–200 Employees
- Used Weekly for 1-5 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Capture Expense
Reviewed on 21/08/2024
Great! from demo to getting the software up and running, Capture will do exactly what we need it to...
Great! from demo to getting the software up and running, Capture will do exactly what we need it to do and more!
Pros
Very intuitive system, which will help massively in making sure that our expense policy is adhered to. When configuring the system, the development and sales team have been there every step of the way and even developed some bespoke features for us.
Cons
No complaints to speak of, really happy at the moment.
Reasons for Switching to Capture Expense
User friendly, not all expense software have an app, but Capture does.- Industry: Machinery
- Company size: 201–500 Employees
- Used Daily for 6-12 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Expense Management for a fast growing company
Reviewed on 13/06/2023
We had a very positive implementation experience and continue to do so with post implementation...
We had a very positive implementation experience and continue to do so with post implementation requests. Capture Expense also helped us through a tough card provider integration and supported us along the way.
Pros
The software is very adaptable and the mileage claims/tracker functionality works very well with our growing fleet. It was also very easy to implement with great support from the Capture Expense team. So far, the scalability of the product seems to be very good as we continue to grow.
Cons
Although expense data is available, it would complete the product if there were reports available to be able to allow further control of expenses.
Reasons for Switching to Capture Expense
As we already had an expense card in place, we decided to look at a product that could function with what we had. Capture Expenses mileage functionality also appeared to be slicker and better thought out.- Industry: Education Management
- Company size: 201–500 Employees
- Used Weekly for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
Great system overall
Reviewed on 16/06/2023
We have generally felt for staff expenses and as a result how us needing to strongly check claims...
We have generally felt for staff expenses and as a result how us needing to strongly check claims that Capture Expense has delivered a great system with the fundamentals being at hand which is also bespoke to us, so the system/development is more flexible that your average provider - [sensitive content hidden] himself was great at developing the product and showing how to use it - we are looking at implementing a bespoke credit card feature and hope we have a similar experience with that too when we get some time to sink into it.
Pros
Mileage tracker bespoke set up, ability to have many members in the group, ease of use for claimant and administrator, ability to follow on with the set up by adding new academies admin's end as well as adding categories etc, approvals are easy, expense uploads into a separate finance system are easy, reasonably priced, leaders/heads can see a console view of their staff and what has previously been claimed, updates pending/able to be implemented, we use 2 different finance softwares and both marry up with with CE - generally a well-rounded system
Cons
There has been the odd bug in the system which needed reporting such as mileage not calculating properly or a different vehicle defaulting, audit trail isn't the best.
- Industry: Automotive
- Company size: 2–10 Employees
- Used Monthly for 1-5 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Great App and Web Facility
Reviewed on 05/11/2024
Excellent and Suzi was a brilliant trainer and helped us implement into our expenses strategy.
Excellent and Suzi was a brilliant trainer and helped us implement into our expenses strategy.
Pros
Easy to use and to upload and manage receipts.
Cons
Nothing. I really think this is a winner all round.
- Industry: Hospital & Health Care
- Company size: 501–1,000 Employees
- Used Monthly for 1-5 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Great App!
Reviewed on 23/05/2024
Pros
very easy to navigate, and all self explanatory
Cons
WE would like receipts to pull through to the accounting system so these can be viewed on the transaction
Alternatives Considered
ExpenseInReasons for Switching to Capture Expense
Price and no discount/set up deal could be offeredCapture Expense FAQs
Below are some frequently asked questions for Capture Expense.Q. What type of pricing plans does Capture Expense offer?
Capture Expense offers the following pricing plans:
- Starting from: £6.00/month View Pricing Plans
- Pricing model: Free Version, Subscription
- Free Trial: Available
Starter Plan: Free Premium Plan: £6 per month per active user Enterprise Plan: we offer volume discount pricing, please contact us at [email protected]
Q. Who are the typical users of Capture Expense?
Capture Expense has the following typical customers:
2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Capture Expense support?
Capture Expense supports the following languages:
English
Q. Does Capture Expense support mobile devices?
Capture Expense supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does Capture Expense integrate with?
Capture Expense integrates with the following applications:
NetSuite, QuickBooks Online, QuickBooks Online Advanced, UNIT4 ERP, Xero
Q. What level of support does Capture Expense offer?
Capture Expense offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat
Related categories
See all software categories found for Capture Expense.
