About Notion

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas, thoughts or plans.

Notion allows businesses to build and maintain a knowledge base for multiple topics such as task instructions, coding guidelines, HR workflows, and more. With the built-in calendar and kanban boards, users can create roadmaps and monitor tasks based on completion status, category, priority, or assigned team members. In order to enhance collaboration, team members can add comments on tasks and projects in order to start discussions.

Notion comes with an application programming interface (API), which enables businesses to integrate the system with several third-party solutions including Slack, Figma, and InVision. It enables users to create to-do lists, prepare meeting notes, and set up weekly agendas on a unified platform.

Pricing starting from:

US$4.00/month

  • Free Version
  • Free Trial
  • Subscription

Devices

Business size

S M L

Markets

United Arab Emirates, Austria, Australia, Brazil, Canada, China, Germany, France, United Kingdom, Ireland, India, Italy, Japan, Mexico, Netherlands, New Zealand, Singapore, United States, South Africa

Supported Languages

English, French, Japanese, Korean

Pricing starting from:

US$4.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

Notion Software - Notion company wiki
Notion Software - Notion product roadmap
Notion Software - Notion meeting notes
Notion Software - Notion personal tasks
Notion Software - Content Calendar
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Notion video
Notion Software - Notion company wiki
Notion Software - Notion product roadmap
Notion Software - Notion meeting notes
Notion Software - Notion personal tasks
Notion Software - Content Calendar

Features

Total features of Notion: 103

  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Activity/News Feed
  • Agile Methodologies
  • Annotations
  • Approval Process Control
  • Archiving & Retention
  • Brainstorming
  • Budget Management
  • Calendar Management
  • Cataloguing/Categorisation
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Contact Management
  • Content Management
  • Create Subtasks
  • Customisable Dashboard
  • Customisable Templates
  • Customizable Fields
  • Dashboard
  • Data Import/Export
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Management
  • Document Storage
  • Drag & Drop
  • File Management
  • File Recovery
  • File Sharing
  • Forecasting
  • Full Text Search
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Guest Access
  • Handwriting Recognition
  • Idea Management
  • Import Tasks
  • Issue Management
  • Kanban Board
  • Knowledge Base Management
  • Knowledge Management
  • Meeting Management
  • Meeting Notes
  • Milestone Tracking
  • Mobile Access
  • Multi-Device Support
  • Multi-Language
  • Multiple Projects
  • No-Code
  • Notes Management
  • Offline Access
  • Parent Task
  • Performance Metrics
  • Planning Tools
  • Portfolio Management
  • Prioritisation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Project Tracking
  • Project Workflow
  • Projections
  • Real Time Editing
  • Real-time Updates
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Requirements Management
  • Resource Management
  • Search/Filter
  • Self Service Portal
  • Spreadsheet View
  • Status Tracking
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Template Management
  • Templates
  • Text Editing
  • Third Party Integrations
  • Time & Expense Tracking
  • Timeline Management
  • To-Do List
  • Traditional Methodologies
  • Version Control
  • Visualisation
  • Wiki
  • Workflow Configuration
  • Workflow Management

Alternatives

Evernote Teams

4.4
#1 Alternative to Notion
Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach...

Trello

4.5
#2 Alternative to Notion
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work...

Confluence

4.4
#3 Alternative to Notion
Confluence is a shared workspace to create and manage all your work. From product roadmaps to creative briefs, help...

monday.com

4.6
#4 Alternative to Notion
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and...

Reviews

Overall rating

4.8 /5
(599)
Value for Money
4.7/5
Features
4.6/5
Ease of Use
4.4/5
Customer Support
4.6/5

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Showing 5 reviews of 599
Greg G.
Overall rating
  • Industry: Higher Education
  • Company size: 1,001-5,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Notion can eat Google Docs for breakfast

Reviewed on 28/04/2022

Pros

Notion is, in my opinion, the pinnacle of document creation. It offers a loose structure that provides an opinion of how things can work, but is overwhelmingly flexible in what users can do. Never before have I so quickly been able to
- create docs
- integrate them with dates
- add external media

Cons

Notion's pricing structure is fair, but it's hard to beat free! Google Docs is only surviving, imo, because so many companies already pay for GSuite.

Alternatives Considered

Microsoft OneNote, Jira, Google Docs and Asana

Reasons for Switching to Notion

Notion is simple to use, beautiful, and flexible.
Jennifer Y.
Overall rating
  • Industry: Insurance
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

I Run My Life with Notion

Reviewed on 27/04/2022

I absolutely love Notion. Since the first day I discovered it, it has been in integral part of my...

I absolutely love Notion. Since the first day I discovered it, it has been in integral part of my business and personal functions. There isn't anything I haven't been able to use Notion for, so far.

Pros

I use Notion as my Life Dashboard. It is the first thing I open in the morning, and it is open for the rest of the day. I use it for everything from trip planning to client records. I track my budget, my health, my tasks...everything.

Cons

It took me a while to get a grasp on linking databases and I do wish it was a little more "user friendly" and intuitive...but there are tutorials and plenty of templates and examples.

Alternatives Considered

Trello

Reasons for Choosing Notion

I still like Trello but Notion has so many more functions and options for integrations.

Switched From

Trello

Reasons for Switching to Notion

Again, Notion just offers so much, I have yet to find anything that compares.
Mor S.
Overall rating
  • Industry: Financial Services
  • Company size: 51-200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 5.0 /10

Good for knowledge management, but not for planning

Reviewed on 03/04/2022

Pros

It is effortless to view data in different ways (timeline, board, table) and easy to integrate data between pages.

It is straightforward to organise and add structure to the team documents and knowledge base. Specifically, I like the template functionality.

Cons

Using notion for planning and task tracking is something that I don't enjoy.
I think it is not robust enough, and ppl can easily change and manipulate data. It is sometimes hard to understand what exactly was changed. The history doesn't include changes in attributes type and data inside pages. Very hard to track project progress, and it feels hacky.
Not enough integration with other standard tools that are used in the company, and the integration with slack, for example, is too basic.

Anastasia P.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

A great platform with amazing features

Reviewed on 10/01/2022

I really enjoy working with notion. I think you can easily replace many different tools with just...

I really enjoy working with notion. I think you can easily replace many different tools with just one product and have a better overview of all your projects within one platform. We use it mainly with G-Suite and Slack. It is one of our main tools and I would't want to miss it in my daily routine. I think it is an amazing tool for collaborating but also gathering and elaborating ideas.

Pros

I am a huge fan of notion. We use it company-wide as our intranet but also internally for project management, private and business notes as well as a collaboration tool in our marketing department.
It is really dynamic and flexible and allows you to integrate many other products like, Google Docs/ Drive, Slack etc. You can configure each page in various ways and adjust the format to your needs.
We also share it with our external coworkers and limit the sharing settings to singular pages or whole workspaces.
We use it cross-departmental and plan our Marketing sprints with it.

Cons

It has a lot of features which can very easily overwhelm you, when you start working with it. I recommend to have a handbook on how to use it and also setup some guidelines on the most important features to your company. There are still so many things, I do not know!

Brandon G.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

The Best for almost everything in your business

Reviewed on 17/03/2022

Overall, it has been great. The team loves it and it makes collaboration fun as well as project...

Overall, it has been great. The team loves it and it makes collaboration fun as well as project management enjoyable

Pros

The greatest pro is its customization. You have a bunch of data, whether that is a task, project details, content, etc... you can then display and interact with that data however suits you best. Your team can then customize it to how they work best. Do they prefer a simple checklist of tasks or would they like to sort by project and priority all can be done easily. We replace our task manager, project management software, and even our content management software.

Cons

If you start getting larger databases sometimes it can be a bit slow if you are quickly trying to add a task that is connected to multiple large data bases.

Showing 5 reviews of 599 Read all reviews

Notion FAQs

Below are some frequently asked questions for Notion.

Notion offers the following pricing plans:

Notion is offered across four pricing plans and scales with the number of features, outlined below: Free Personal: $4/month (billed annually) or $5/month (billed monthly) Team: $8/month/member (billed annually) or $10/month/member (billed monthly) Enterprise: Please contact Notion directly for pricing information

Notion has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

Notion supports the following languages:

English, French, Japanese, Korean

Notion supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Notion integrates with the following applications:

Evernote Teams, GitHub, Google Drive, InVision App, Notion, Quip, Slack, Trello, Twitter, Typeform, Zapier

Notion offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for Notion.