Patriot Payroll

Patriot Software helps you keep your time and money!

About Patriot Payroll

With Patriot Software's secure online payroll system, you can pay employees easily. Run payroll using a simple 3-step process. Step one: enter employee hours and our software will calculate your payroll in seconds. Step two: Approve your payroll. Step three: print checks or use our free direct deposit. With our Full-Service Payroll option, your federal, state, and local payroll taxes are all collected, remitted and filed on your behalf. We offer guarantee our tax filings to be on-time!

Pricing starting from:

US$10.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Patriot Payroll

Patriot Software offers free setup and support. There are no long term contracts, and you can cancel at any time, for any reason. Our software is mobile friendly so there is no app needed to run payroll on your phone or tablet! Oh, and did we mention that we are 100% developed and supported in the USA?

Devices

Business size

S M L

Markets

United States

Supported Languages

English

Pricing starting from:

US$10.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

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Features

Total features of Patriot Payroll: 34

  • 401(k) Tracking
  • Access Controls/Permissions
  • Accounting Integration
  • Alerts/Notifications
  • Attendance Tracking
  • Audit Trail
  • Check Printing
  • Compensation Management
  • Customisable Reports
  • Data Import/Export
  • Direct Deposit
  • Document Management
  • Document Storage
  • Employee Database
  • Employee Management
  • Employee Portal
  • Employee Self Service
  • Employee Time Tracking
  • Leave Tracking
  • Multi-State
  • Payroll Management
  • Payroll Reporting
  • QuickBooks Integration
  • Real Time Reporting
  • Reporting & Statistics
  • Self Service Portal
  • Sick Leave Tracking
  • Tax Calculation
  • Tax Compliance
  • Third Party Integrations
  • Time Tracking
  • Vacation/Leave Tracking
  • W-2 Preparation
  • Wage Garnishment

Alternatives

Gusto

4.7
#1 Alternative to Patriot Payroll
Gusto is the all-in-one HR platform for growing businesses. No matter the size or stage of your company, Gusto puts the...

QuickBooks Payroll

4.5
#2 Alternative to Patriot Payroll
QuickBooks Payroll is a cloud-based payroll solution for small businesses which offers automatic payroll tax calculation...

RUN Powered by ADP

4.5
#3 Alternative to Patriot Payroll
RUN Powered by ADP® is a proven small business payroll solution built with ADP’s experience and knowledge gained from...

Paychex Flex

4.1
#4 Alternative to Patriot Payroll
Paychex Flex is a cloud-based payroll management platform which helps users manage payroll processing with automatic...

Reviews

Overall rating

4.8 /5
(2,943)
Value for Money
4.8/5
Features
4.7/5
Ease of Use
4.7/5
Customer Support
4.8/5

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Showing 5 reviews of 2,943
Mike F.
Overall rating
  • Industry: Electrical/Electronic Manufacturing
  • Company size: Self Employed
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Saves so much time, and I always recommend it!

Reviewed on 04/06/2020

I've saved so much money and time with Patriot, thank you for this product!

I've saved so much money and time with Patriot, thank you for this product!

Pros

I was paying over $300/mo for a full service payroll for myself + 3 employees to a CPA. I now pay under $40/month for full service payroll with Patriot, and their software is a joy to use. Running a quick payroll, and handling bonuses, benefits, and deductions is so straight forward. The setup and support team is easy to access, quick to answer, and in the US!

Cons

Just because I like to have all of the information, as a feature suggestion, it would be nice to have a tax portal to see my balances and standing all of the state/federal tax accounts.

Alternatives Considered

QuickBooks Payroll and ZipBooks

Reasons for Switching to Patriot Payroll

Price and features. Intuit is so heavy and invasive, and more expensive. Some of the other small startups were buggy and did not have the features I need.
Mark M.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 2-10 Employees
  • Used Monthly for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Patriot Payroll belongs on the short list for any small business looking for an online payroll...

Reviewed on 27/04/2022

Very easy setup and it's very easy to run my payroll. Also easy to add and edit employee details....

Very easy setup and it's very easy to run my payroll. Also easy to add and edit employee details. Quarterly tax filings are automatic. Their recent fee increase does begin to lose their edge on competitors that offer similar services at only slightly higher fees.

Pros

The service was very easy to set up (that said, I did choose to move from my prior online payroll service, to Patriot Payroll, on the beginning of a tax year). Running a payroll takes fewer steps than Intuit QuickBooks Online Payroll, which I've previously used. The user interface is intuitive with a ready help function. Good reporting capabilities and it's easy to see what taxes were taken and when they were remitted to taxing authorities. Quarterly reporting is very easy.

Cons

Customer service at implementation was very good. However, subsequent interactions with customer service have been inconsistent in that sometimes their response has been slower or less complete than I'd like. Also, although I don't consider it a "con," Patriot Payroll does deduct from my corporate bank account all payroll taxes the day after each payroll is run, rather than waiting until they are due to be paid to taxing authorities. This means taxes due quarterly are deducted from the corporate account as many as three months in advance. I assume Patriot is making some interest income off holding these monies. This early deduction is something QuickBooks Online Payroll did not do, in my experience.

Alternatives Considered

Gusto and Paychex Flex

Reasons for Choosing Patriot Payroll

The monthly service fee for QuickBooks Online Payroll makes no sense for very small businesses such as mine.

Switched From

QuickBooks Payroll

Reasons for Switching to Patriot Payroll

Price and available reviews for the service I was seeking.
Chris D.
Overall rating
  • Industry: Electrical/Electronic Manufacturing
  • Company size: 2-10 Employees
  • Used for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support

Get a real company to do your payroll

Reviewed on 03/05/2017

Pros

It is very inexpensive and takes on clients that have very few employees. Customer service reps are EXTREMELY HELPFUL, polite, and very knowledgeable of the program abilities and shortfalls.

Cons

You can cancel ANYTIME, but then you have to send all the State/Government taxes collect to their respective agencies with the appropriate paperwork. Patriot sends all the taxes back to you to deal with. Some taxes are due annually, due the end of January, so if you want Patriot to file it, you have to keep the subscription until that date. Nickel and diming. If you want them to track sick days, accumulated vacation days etc, it is included. If you want your employees to be able to track it through the online portal, that will cost you additional per month. Check out the list of add-ons to determine what is important to you.
They offer QuickBooks import of data, but I have yet to see how anything matches anything on the bank statement. Like taxes are deducted from payroll, they show in a different month than the payroll, and the payroll imports as the gross amount which is not the amount sent to the employee by NatPay. If you use a dummy account in your accounting software (QuickBooks) to run all the payroll functions through, this will not bother you and your accountant will made the journal entry additional adjustments. I could not get my first payroll to reconcile, and it was determined that Patriot made an error and did not collect $ 3.60 in taxes somewhere. I am going with when the taxes were going to be sent to the agency, the error would have been found and corrected (depending on the tax agency, some are sent monthly, some quarterly, some annually.) The next payrolls were done correctly.
NatPay is a 3rd party vendor that facilitates the employee direct deposit. If you enter a payroll incorrectly and want to cancel, even seconds later, Patriot says it is canceled, but you have to CALL NATPAY otherwise it goes through. Be sure to not miss the pop-up warning. I was advised they are working on a better solution to make sure it is clear what to do in order to cancel a mistake payroll that was submitted.
The site is not all that easy to navigate. There are report and default options that may not be easy to locate how to set. Strongly suggest that you contact customer services and they will walk you quickly through the process.
I have worked with 4 different Payroll service companies over the last couple of years. They are not all the same, they each have strengths and weaknesses and wide range of costs. From what I can tell, they all do the payroll functions of collecting and distributing employee payments and taxes correctly. The big difference, besides costs, is what they include in the base price, and if/how they enter this information into your accounting system like QuickBooks. With any payroll service, you always have the option to enter it manually into your system from the paystubs which ensure it is entered how you want it.

Response from Michele

I'd like to take the opportunity to clarify some of your misgivings about Patriot:
1. You are correct, you can cancel anytime. If you do cancel, we do give you any money back we have collected so that you can make your filings yourself. If you want Patriot to file, for you, (we'd be happy to), you just need to cancel after the filings have been made.

2. You do not get charged to keep track of sick days or vacation days. There is a free feature in the software called "Manage Time Off".

3. Next pay periods DO automatically populate. This was a feature we added last year.

4. All payroll reports are under the Payroll tab under "Reports". We have an excellent "Payroll Details Report" where you can adjust dates and select specific employees and/or taxes to view. These can be grouped in a variety of ways: check, employee, paydate, totals

5. Once you run a payroll, a file is instantly sent to Natpay. If you void the payroll, you are correct, you will want to call Natpay and make sure the file has been canceled. Because this is a third party vendor who handles direct deposit, we can't control how their system works after the file is sent, unfortunately. We do give warning in the system to remind you. (We want to be sure your employees are only paid once.)

6. Our QB export only sends by pay date, not pay period.

7. We appreciate that we can make our navigation easier, and our UX team is on it!

I'm having a customer support rep reach out to you to help you with these things. We are here for you, Chris. We want you to be among the thousands of satisfied customers Patriot serves every day!

Debi C.
Overall rating
  • Industry: Health, Wellness & Fitness
  • Company size: 2-10 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great Payroll & HR Software for small businesses. Inexpensive and User friendly!

Reviewed on 11/03/2022

Overall its the simplest payroll system we have used at our company and we recommend it. Our...

Overall its the simplest payroll system we have used at our company and we recommend it. Our employees also prefer this system and love the employee portal.

Pros

Great Customer support! The payroll, HR, and reports features are very user friendly. If you need help you can get customer support on the phone or chat in about 5 minutes and they will walk you through any changes, access tax docs, advanced reports features, and answer questions on any part of their software you don't understand.

Cons

They could improve on communication of an important tax change or upcoming withdrawals like- deferred social security deduction. One time it was taken from our account and I wasn't aware until after it happened.

Jennifer N.
Overall rating
  • Industry: Accounting
  • Company size: Self Employed
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Patriot Payroll is the best value for your money

Reviewed on 16/05/2022

I love this compared to QB. It does everything I need it to, and is cost effective for a small...

I love this compared to QB. It does everything I need it to, and is cost effective for a small business.

Pros

I love that the customer service is US based, and any questions I’ve had have been answered in a timely manner.

Cons

I wish it was easier to export to non QB accounting software.

Alternatives Considered

QuickBooks Payroll and Xero

Reasons for Choosing Patriot Payroll

I used the previous payroll at another job and thought there could be better out there. I was totally right!

Switched From

QuickBooks Payroll

Reasons for Switching to Patriot Payroll

Cost and ease of use.
Showing 5 reviews of 2,943 Read all reviews

Patriot Payroll FAQs

Below are some frequently asked questions for Patriot Payroll.

Patriot Payroll offers the following pricing plans:

  • Starting from: US$10.00/month
  • Pricing model: Subscription
  • Free Trial: Available

Base price $10 a month +$4 per employee for Basic Payroll, Full Service base price $30/month + $4 per employee. No end of the year fees or surprise charges.

Patriot Payroll has the following typical customers:

Self Employed, 2-10, 11-50, 51-200

Patriot Payroll supports the following languages:

English

Patriot Payroll supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Patriot Payroll integrates with the following applications:

Plaid, QuickBooks Online Advanced, QuickBooks Time

Patriot Payroll offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Patriot Payroll.