About CAYA
Mail digitisation and document management from a single source: with Caya, self-employed people and small and medium-sized enterprises can digitally receive, organize and process all documents, including their letter mail and forwarding mail. In addition, Caya can set up a P.O. box address for everyone from which the user can receive their mail digitally. Users receive their mail in the Caya Document Cockpit and are notified by email or push notification.
In this way, teams can file and process their emails and all other important documents digitally and audit-proof in the Document Cloud. Incoming documents can thus be easily distributed within the company, invoices paid or forms filled out and signed.
The advantages of the Caya Document Cloud include the mobile app, which enables simple and smooth access to documents at any time and any place - of course, audit-proof and GoBD-compliant. In addition, the automated and paperless processes enable an increase in efficiency, while the integration of accounting solutions even accelerates invoice approval. With over 20,000 customers, Caya is the leading provider in Germany.
Key benefits of CAYA
- Easy to find: All information in a document is recognized using our text recognition software and can thus be found using the full-text search.
- Location-independent availability: No matter where you are, you always have access to all documents. This also applies to your employees.
- Uncomplicated forwarding: Whether by email or within the Caya app, documents reach the right recipient with just a few clicks.
- GoBD-compliant: Documents relevant to tax law are scanned in compliance with the GoBD. You no longer need the physical originals.
- Secure archiving: We store your documents for 90 days, or longer if you wish. Optionally, your documents can be forwarded to you or destroyed.
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Reviews
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- Industry: Insurance
- Company size: Self Employed
- Used Weekly for 1-5 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Caya User Experience
Reviewed on 27/02/2023
Scan service for mail. Automated workflows for document processing via Zapier and Make
Scan service for mail. Automated workflows for document processing via Zapier and Make
Pros
Scan service for physical Mail. You can access the scans worldwide
Cons
Not enough workflows, with workflows (and without it's a quite dumb service, so you really need them) rarter expensive
- Industry: Real Estate
- Company size: Self Employed
- Used Weekly for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Great solution for managing your physical mail from anywhere on the world
Reviewed on 27/11/2022
Caya helps to manage my physical mail and I no longer miss payments, etc. It helps in sorting and...
Caya helps to manage my physical mail and I no longer miss payments, etc. It helps in sorting and categorising the mail and you can decide in advance which documents are really necessary in physical form.
Pros
All mail is digitized and made available to me as a document in my inbox. This allows me to sort and file my physical documents directly in an OCR-optimised way.
Cons
The request for physical documents sometimes takes a long time. Support is only by email, which makes it more difficult for quick solutions.
- Industry: Consumer Goods
- Company size: 2–10 Employees
- Used Daily for 6-12 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Caya makes life easier
Reviewed on 24/11/2022
It is possible to work more stress-free, since the walk to the mailbox is eliminated. In addition,...
It is possible to work more stress-free, since the walk to the mailbox is eliminated. In addition, you have all the documents in one place.
Pros
We used Caya because we often work remotely. The service is decently priced and the data processing tools are just great. From direct marking and editing of the scanned PDFs to forwarding and good archiving as well as sending the originals, everything works flawlessly. We have often recommended CAYA to our acquaintances!
Cons
Unfortunately, the direct payment function for invoices does not work for us. The connection to the bank breaks.
- Industry: Computer Software
- Company size: 2–10 Employees
- Used Weekly for 6-12 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
I can easily organise my trip and have no loss in the correspondence
Reviewed on 22/11/2022
I can easy manage my travels
I can easy manage my travels
Pros
It is easy to handle and it is web-/appbased. So I can use it everywhere.
Cons
The delivery outside of Caya is problem for me. I don't know which letter returns and which is forwarded
- Industry: Financial Services
- Company size: Self Employed
- Used Daily for 6-12 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Beste Postapp ever!
Reviewed on 20/01/2023
Sehr angenehm und komfortable.
Sehr angenehm und komfortable.
Pros
Einfach keine physische Adresse mehr zu haben, befreit ungemein. Sehr einfach zu bedienen!
Cons
Nichts. Ich bin 100% zufrieden! Keine Einschränkungen
CAYA FAQs
Below are some frequently asked questions for CAYA.Q. What type of pricing plans does CAYA offer?
CAYA offers the following pricing plans:
- Starting from: €9.99/month
- Pricing model: Subscription
- Free Trial: Not Available
Essentials - €9.99/mo Standard - €24.99/mo Professional - €79.99/mo
Q. Who are the typical users of CAYA?
CAYA has the following typical customers:
Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does CAYA support?
CAYA supports the following languages:
English, German
Q. Does CAYA support mobile devices?
CAYA supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does CAYA integrate with?
CAYA integrates with the following applications:
Accountable, Billomat, BuchhaltungsButler, Candis, CenterDevice, ContractHero, FastBill, GetMyInvoices, Invoicefetcher Business, Papierkram, Parseur, SMACC, Scopevisio, Zapier, Zendesk Sell, casavi, fileee, mailparser.io
Q. What level of support does CAYA offer?
CAYA offers the following support options:
Email/Help Desk, FAQs/Forum, Phone Support
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