About Resource Guru
Thousands of companies around the world use team scheduling systems that don't satisfy their needs. While some are using nothing more sophisticated than a spreadsheet many others are using bloated, clunky or expensive solutions - frequently leading to inefficiency and frustration. Resource Guru provides a user-friendly, cloud-based alternative with an easy drag and drop interface that is leading the way to increased productivity and better collaboration online at companies including Apple, Saatchi & Saatchi, Publicis and NASA.
Resource Guru manages to pack in a powerful set of features into a simple, intuitive design. You can add, move and delete resource bookings in seconds. Full team visibility on one smart calendar means you can instantly see what everyone is working on. A leave management system makes it simple to manage vacation, sick days, or any other types of time off. Personal dashboards are an easy way for people to quickly log in and know exactly what they should be working on for the week, and as there is no software to install or training required you and your team can get started immediately.
Pricing starting from:
US$3.00/month
- Free Version
- Free Trial
- Subscription
Key benefits of Resource Guru
- Get team visibility on one clever calendar - quickly see what projects and clients resources are booked on.
- Leave management - makes it simple to manage vacation, sick days, maternity leave or any other types of time off for your resources.
- Personal dashboards - resources are always bang up to date and there's no need to send out hundreds of emails which quickly go out of date.
- See the big picture - who's busy? Who's available? Our unique "availability bar" helps you with capacity planning.
- Custom fields - create custom fields (eg 'Skills', 'Department', 'Location' etc) and use our powerful filters to focus on specific groups.
- Powerful reports deliver new insights - monitor utilization rates and and gain valuable new insights into your business.
- Advanced clash management - bookings can be added to a waiting list and used for capacity planning later, leaving users to get on with their busy day.
Devices
Business size
Markets
United Arab Emirates, Australia, Canada, Switzerland, China, Germany, France, United Kingdom, Ireland, India, Italy, Japan, Netherlands, New Zealand, Sweden, Singapore, United States, South Africa and 13 others
Supported Languages
English
Pricing starting from:
US$3.00/month
- Free Version
- Free Trial
- Subscription
Images
Features
Total features of Resource Guru: 85
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Assignment Management
- Attendance Management
- Attendance Tracking
- Availability Indicator
- Availability Management
- Billable Items Tracking
- Budgeting/Forecasting
- Calendar Management
- Calendar Sync
- Campaign Management
- Capacity Management
- Client Management
- Collaboration Tools
- Contractor Management
- Customizable Fields
- Dashboard
- Data Import/Export
- Drag & Drop
- Employee Activity Monitoring
- Employee Database
- Employee Management
- Employee Scheduling
- Event Calendar
- Event Scheduling
- Facility Scheduling
- Forecasting
- Gantt/Timeline View
- Group Scheduling
- Integrations Management
- Labor Forecasting
- Leave Tracking
- Meeting Management
- Mobile Access
- Monitoring
- Multi-Location
- Multiple Projects
- Online Booking
- Overtime Calculation
- Planning Tools
- Prioritisation
- Progress Tracking
- Project Management
- Project Planning
- Project Planning/Scheduling
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Real Time Data
- Real Time Monitoring
- Remote Access/Control
- Reporting & Statistics
- Reporting/Analytics
- Reporting/Project Tracking
- Resource Allocation & Planning
- Resource Management
- Resource Scheduling
- Role-Based Permissions
- Room Booking
- Schedule Distribution
- Search/Filter
- Self Service Portal
- Sick Leave Tracking
- Single Sign On
- Skills Tracking
- Status Tracking
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Team Calendars
- Third Party Integrations
- Time & Attendance
- Time Off Management
- Time Off Requests
- Time Zone Tracking
- Utilisation Reporting
- Vacation/Leave Tracking
- Variable Workforce
- Visualisation
- Workflow Management
Alternatives
monday.com
Float
Microsoft Excel
Basecamp
Reviews
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- Industry: Construction
- Company size: 5,001-10,000 Employees
- Used Daily for 6-12 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Simple and very easy to use resource scheduling\tracking app.
Reviewed on 03/02/2020
Resource Guru is a great resource scheduling application for a simple use cases. It does what it...
Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.
Pros
- Ease of use
- Very pleasant UI
- Flexibility
Cons
- Lack of features. The application does the simple scheduling\tracking perfectly though.
- Copy\paste of resource tasks was not available at the time
Reasons for Switching to Resource Guru
The balance of features, ease-of-use, UI and the price.- Industry: Oil & Energy
- Company size: 11-50 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Simple and to the point - Resource Gu does the one thing we need most, and it does it...
Reviewed on 26/04/2021
It has been a significant enhancement o our workflow. Our prior use of our CRM system to do what...
It has been a significant enhancement o our workflow. Our prior use of our CRM system to do what Resource Guru does was costing us at least a full day per week. Now we get it all done in an hour our tow.
Pros
Simplicity and focus. Resource Guru solves one problem, a problem that is key to our business - which is project resource assignment and scheduling. It does it quickly, and easily. Our prior tool required us to understand a complex CRM system with multiple interrelated functions. Resource Guru gives us the availability, assignment and schedule tools we need to deliver our projects without needless overhead.
Cons
I would like more user defined fields when we assign a resource to a project. We assign a project sales phase type to each project, and we assign an individual billing rate to each resource, which can be different for each day of the project. We currently do that using a strict taxonomy in the "Notes" field and them use an Excel macro to parse that information out for sales and revue forecasting. While this doe take a bit of management and programming magic - it is still orders fo magnitude less complicated that it was previously when we managed this data in our CRM system. Having those filed would just make our lives all that much simpler.
- Industry: Utilities
- Company size: 501-1,000 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Solved the Scheduling Problem
Reviewed on 09/11/2021
It has been an excellent experience. I brought resource guru to my current company after experiencin...
It has been an excellent experience. I brought resource guru to my current company after experiencing it as a project manager at another consulting firm.
Pros
The ability to filter, sort, and visualize resource assignments across 50+ individuals with a variety of technical abilities has helped remove a lot of the pain in managing geographical diverse field crews
Cons
I would like the ability to see 4-6 months on the screen at once. Instead of individual blocks for each day, I would like to see each block represent one week (a zoom out option).
Some projects are 1-5 days, while a lot of assignments are 3+ months.
Response from Resource Guru
Hi Patrick
Thanks for leaving your feedback! I'm pleased to say you can achieve viewing the Schedule in a weekly or monthly way is firmly on our roadmap. In the meantime I would advise you to try using the Browser zoom together with the zoomed in view in the Schedule:
https://help.resourceguruapp.com/en/articles/2942101-zooming-in-and-out
Depending on your browser, you will find the zoom in different locations but usually it's under the menu item "View" or you use the shortcut "Cmd" (Mac) / "Ctrl" (PC) and "+/-/0".
I hope this helps but if there's anything else I can do to help please just let me know.
Thanks,
Michelle
- Industry: Retail
- Company size: 51-200 Employees
- Used Daily for 1+ year
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Likelihood to recommend 0.0 /10
Glorified spreadsheet
Reviewed on 08/07/2019
Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.
Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.
Pros
Nothing at all. It has no redeeming qualities.
Cons
Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go.
Not worth the hassle even if free.
- Industry: Financial Services
- Company size: 10,000+ Employees
- Used Weekly for 1+ year
-
Review Source
Overall rating
- Ease of Use
- Likelihood to recommend 7.0 /10
An option for time, cost, manhour management for small-medium scope
Reviewed on 20/08/2021
Generally no issue if the scope is small to medium. larger scope requiring links to many other apps...
Generally no issue if the scope is small to medium. larger scope requiring links to many other apps may take time to sync.
Pros
Intuitively easy to use, good usage of colors to present a quick glance of resource versus objectives deliverables
Cons
Integration with existing calendars, tools may not be smooth and sometimes not synced.
Reasons for Switching to Resource Guru
Good usage of colors to present information quicklyResponse from Resource Guru
Hi there
Thanks for sharing your review of Resource Guru :)
I wanted to let you know that our calendar sync feature is currently a one way sync, but we do have firm plans to support 2 way syncing in the future. Once 2 way syncing is released, you should find it easy to keep external calendar events synced in Resource Guru. Can I suggest that you sign up for our newsletter in the footer of our homepage if you haven't already - http://resourceguruapp.com. That way we can keep you in the loop about new features and other news.
I hope this comes as good news! If you have any further questions please don't hesitate to reach out and we'll be very happy to help.
Thanks,
Kat
Resource Guru FAQs
Below are some frequently asked questions for Resource Guru.Q. What type of pricing plans does Resource Guru offer?
Resource Guru offers the following pricing plans:
- Starting from: US$3.00/month View Pricing Plans
- Pricing model: Subscription
- Free Trial: Available
30-day free trial, no credit card required. Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually). Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).
Q. Who are the typical users of Resource Guru?
Resource Guru has the following typical customers:
Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+
Q. What languages does Resource Guru support?
Resource Guru supports the following languages:
English
Q. Does Resource Guru support mobile devices?
Resource Guru supports the following devices:
Q. What other apps does Resource Guru integrate with?
Resource Guru integrates with the following applications:
Gmail, Google Calendar, Google Sheets, Jira, Microsoft Outlook, Podio, Slack, Zapier
Q. What level of support does Resource Guru offer?
Resource Guru offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat
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