Resource Guru

4.7 (505)
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Blissfully simple resource management for busy teams.

About Resource Guru

Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track.

Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients.

Resource Guru is powering productivity at companies including NASA, Publicis, and L’Oreal from only $4.16 per person, per month.

Try it free for 30 days!

Pricing starting from:

US$4.16/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Resource Guru

– Get full visibility of team availability
See everyone’s availability at a glance, so you can plan projects and assign work with confidence.

– Find the resources you need fast
Organize your resources any way you like, so you can find the skills you need and assign work to the right people, right away.

– Create schedules in seconds
Simple drag-and-drop scheduling makes it easy to chop and change your plans and shift people and resources from project-to-project.

– Avoid unrealistic workloads
Clash management actively prevents double-bookings and overtime. Better for people, better for projects.

– Keep your team focused and up-to-date
Help your team stay on top of their work with personalized dashboards, email notifications, and daily schedule emails

- Understand how your team is spending its time
Track your team’s time using refreshingly quick-to-complete timesheets. Compare forecast hours with actuals and export timesheet data for deeper analysis.

– Analyze where your time and money is going
Run reports on utilization and billable hours across projects and clients, so you can forecast and budget more accurately.

– Make vacations part of the plan
Vacations, sick leave, and other time off is easy to book, manage, and analyze, so it never throws projects off track.

– Manage any type of resource
Book everything you need for projects in one place. Schedule equipment and meeting rooms alongside the people using them.

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Countries available

Australia, Belgium, Brazil, Canada, Czechia and 18 others

Supported Languages

English

Pricing starting from:

US$4.16/month

  • Free Version
  • Free Trial
  • Subscription

Images

Resource Guru Software - Master your team’s time. Track capacity in real-time and create perfectly balanced team schedules.
Resource Guru Software - Assign work and avoid overallocation. Book meetings and schedule project work, while keeping workloads realistic.
Resource Guru Software - Find the right person for every job. Catalog key information and search by skills, location, and more.
Resource Guru Software - Understand how your team is spending its time. Get insights from quick-log timesheets and compare forecast with actuals.
Resource Guru Software - Monitor the metrics that matter. Track utilization rates, overtime, and billable hours for more accurate forecasting.
Resource Guru Software - Find your focus. Dynamic dashboards help you zero in on the most important action items every day.
Resource Guru Software - Plan around employee absences. Schedule time off and track how vacation, sick leave, and other absences impact workloads.
Resource Guru Software - Organize your work. Assign work to projects and clients and see where your team’s time is going.
View 9 more
Resource Guru video
Resource Guru Software - Master your team’s time. Track capacity in real-time and create perfectly balanced team schedules.
Resource Guru Software - Assign work and avoid overallocation. Book meetings and schedule project work, while keeping workloads realistic.
Resource Guru Software - Find the right person for every job. Catalog key information and search by skills, location, and more.
Resource Guru Software - Understand how your team is spending its time. Get insights from quick-log timesheets and compare forecast with actuals.
Resource Guru Software - Monitor the metrics that matter. Track utilization rates, overtime, and billable hours for more accurate forecasting.
Resource Guru Software - Find your focus. Dynamic dashboards help you zero in on the most important action items every day.
Resource Guru Software - Plan around employee absences. Schedule time off and track how vacation, sick leave, and other absences impact workloads.
Resource Guru Software - Organize your work. Assign work to projects and clients and see where your team’s time is going.

Features

Total features of Resource Guru: 97

  • API
  • Absence Management
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Appointment Scheduling
  • Assignment Management
  • Attendance Management
  • Attendance Tracking
  • Automated Scheduling
  • Availability Management
  • Billable Items Tracking
  • Booking Management
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Campaign Management
  • Capacity Management
  • Client Management
  • Collaboration Tools
  • Customisable Reports
  • Customizable Fields
  • Dashboard
  • Data Import/Export
  • Drag & Drop
  • Employee Activity Monitoring
  • Employee Database
  • Employee Management
  • Employee Profiles
  • Employee Scheduling
  • Event Calendar
  • Event Scheduling
  • Facility Scheduling
  • Forecasting
  • Gantt/Timeline View
  • Group Scheduling
  • Labor Forecasting
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Monitoring
  • Multi-Location
  • Multiple Projects
  • Online Booking
  • Overtime Calculation
  • Performance Metrics
  • Planning Tools
  • Prioritisation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real-Time Data
  • Real-Time Reporting
  • Real-Time Updates
  • Real-time Scheduling
  • Remote Access/Control
  • Remote Support Software
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Allocation & Planning
  • Resource Management
  • Resource Request
  • Resource Scheduling
  • Role-Based Permissions
  • Room Booking
  • Schedule Distribution
  • Scheduling
  • Search/Filter
  • Self Service Portal
  • Sick Leave Tracking
  • Single Sign On
  • Skills Tracking
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Team Calendars
  • Third-Party Integrations
  • Time & Attendance
  • Time & Expense Tracking
  • Time Off Management
  • Time Off Requests
  • Time Tracking
  • Time Zone Tracking
  • Timesheet Management
  • Utilisation Reporting
  • Vacation/Leave Tracking
  • Variable Workforce
  • Visualisation
  • Workflow Management

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Reviews

Overall rating

4.7 /5
(505)
Value for Money
4.6/5
Features
4.4/5
Ease of Use
4.7/5
Customer Support
4.7/5

Already have Resource Guru?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 505
Paul
Paul
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 9.0 /10

Resource Guru Gets the Job Done Easily

Reviewed on 13/06/2023

Easy way to keep track of resources for scheduling, planning and project purposes

Easy way to keep track of resources for scheduling, planning and project purposes

Pros

Ease of use and simple , effective visualization of scheduled resources

Cons

Needed to integrate with Harvest to get full picture of time actually spent on projects rather than just time scheduled

Russ
Overall rating
  • Industry: Medical Devices
  • Company size: 10,000+ Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Awesome Tool for Resource Management

Reviewed on 01/03/2021

We moved from a home-grown Excel sheet to Resource Guru and it has made a HUGE improvement in...

We moved from a home-grown Excel sheet to Resource Guru and it has made a HUGE improvement in employee satisfaction, clarity of assignments, and projecting resource constraints and availability.

Pros

Easy to use! Straight-forward user interface.

Cons

I would love to see an easy way to see date/time of when an entry was placed on the schedule and who placed it there. It would be nice to have an "audit" trail of what changed, when, and by whom.

Response from Resource Guru

Hi Russ

Thanks for sharing your feedback :) We don't currently support a timesheets feature, but this is firmly on our roadmap for the future.
In the meantime you might be able to create your own DIY activity log by sending changes in your account to a spreadsheet using Zapier. You can read about using the Zapier integration here https://help.resourceguruapp.com/en/articles/2942116-using-the-resource-guru-zapier-app

I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help!

Thanks,
Michelle

Ana
Overall rating
  • Industry: Computer Software
  • Company size: 1,001–5,000 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 4.0 /10

RESOURCE GURU - ok for small and medium companys and/or not too demanding user

Reviewed on 07/02/2020

We use it for micro and macro managing of our team. For bigger companies such as ours it is not...

We use it for micro and macro managing of our team. For bigger companies such as ours it is not flexible enough. Reasons as listed above.

Pros

I LOVE the sayings from the sitting guru on the upper right side on the dashboard.

Cons

I miss certain features or find them not to be optimal for end user:
- Colouring certain project or client, without influencing dashboards in other offices worldwide, who happen to work on the same project or client (if I want to mark it regionally)
- Search function is not successfully applicable (you dont't get clean results, without clutter)
- Not optimal print option for weekly overview (Guru in the middle, format wrong)
- Copy function only with shift key + draging the selected entry to duplicate it somewhere else
- Reports export to excell is not usable without modifying the excell spread sheet
- Complicated weekend bookings

Response from Resource Guru

Hi Ana

I'm sorry to hear that you've had some difficulties. I wanted to let you know that we have plans to release custom fields for bookings in future, and this should help you to categorise individual bookings without having to use the "Color by" setting.

When you filter resources you will see all bookings which have been made for them, and we are currently working on a dedicated project/client view to make it even easier to focus in on bookings for specific projects/clients.

Resource Guru was designed to be used as an online tool, so we don't have a print feature right now but we do plan to support printing in future.

I can see you discussed the report downloads with our team and I'd recommend you use the XLSX file rather than the CSV file.

When it comes to booking at the weekend, if your resources aren't normally availability you can create an availability exception as shown here https://bit.ly/31H5S6C You can also flag overtime!

Hope this helps :)

Thanks
Kat

Emma
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

What a great tool

Reviewed on 13/02/2024

Pros

It's easy, the training is great and it works!

Cons

You need to have the paid version to get the best but that is the same with most.

Luke
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Highly recommended

Reviewed on 12/04/2023

I have used Resource Guru for almost a decade now and I would be at pains to switch to anything...

I have used Resource Guru for almost a decade now and I would be at pains to switch to anything else.

Pros

Easy to use and intuitive functionality. Unlike a lot of other management software, with Resource Guru it's clear and obvious how to use it and it's functionality and features. It's so simple yet usefull that all members of the team can pick it up quickly and use it daily.

Cons

It only really does one function. But it does that function very well instead of spreading itself to thin.

Alternatives Considered

Jira, Slack, monday.com and Asana

Reasons for Switching to Resource Guru

Easy to use and intuitive functionality. Not a lot of Project Management tools include scheduling functionality, and those that do don't do it as well as Resource Guru.
Showing 5 reviews of 505 Read all reviews

Resource Guru FAQs

Below are some frequently asked questions for Resource Guru.

Resource Guru offers the following pricing plans:

30-day free trial, no credit card required. Grasshopper: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Blackbelt: $8/user/month (billed monthly) or $6.65/user/month (billed annually). Master: $12/user/month (billed monthly) or $10/user/month (billed annually).

Resource Guru has the following typical customers:

2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Resource Guru supports the following languages:

English

Resource Guru supports the following devices:

Resource Guru integrates with the following applications:

Google Calendar, Microsoft Outlook, Zapier

Resource Guru offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Resource Guru.