ActiveCollab

4.5 (401)
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Automated project management tool

About ActiveCollab

ActiveCollab is a project management software created for automating busy work and focusing on Real Work.

ActiveCollab allows you to organize your work into tasks and subtasks, set priorities, collaborate with your team and clients in real-time. Plenty of features reduce the noise and enable you to make Real Work happen: time tracking, budgeting and invoicing, reporting, in-app chat, task dependencies with automatic rescheduling. There are also third-party integrations available, so nothing stands in the way of ActiveCollab becoming your centralized workspace!


Key benefits of ActiveCollab

Deliver projects on time and plan accordingly
Use Task dependencies with automatic rescheduling so you can always know how your projects are coming along at any given moment. Whatever happens.

Centralized communication
This is your workspace, and this is where all communication happens. Within your team and with your clients!
This is where ideas and files are shared, feedbacks are given, discussions are held.
Everything is seen in real-time, so you're always in the loop!

Get paid!
Create estimates, track time, track your budgets.
Send invoices straight from the projects and create extensive reports.

Centralized workspace
All your work is here. All your tasks, files, communication, team members, clients.
There are even third-party integrations so your work stays within a single app.

Intuitive UX
You don't need additional resources to start using ActiveCollab.


Images

ActiveCollab Software - ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals.
ActiveCollab Software - Everyone’s availability at a glance
ActiveCollab Software - Multiple task views currently showing a Kanban view of the tasklists and tasks
ActiveCollab Software - My work with tasklists and tasks with high priority options, assignees, due dates and task dependencies
ActiveCollab Software - Calendar view with task dependencies
View 8 more
ActiveCollab video
ActiveCollab video
ActiveCollab video
ActiveCollab Software - ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals.
ActiveCollab Software - Everyone’s availability at a glance
ActiveCollab Software - Multiple task views currently showing a Kanban view of the tasklists and tasks
ActiveCollab Software - My work with tasklists and tasks with high priority options, assignees, due dates and task dependencies
ActiveCollab Software - Calendar view with task dependencies

Not sure about ActiveCollab? Compare with a popular alternative

ActiveCollab

4.5 (401)
VS.
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Starting Price

US$3.67
month
US$9.80
month

Pricing Options

Free version
Free trial
Free version
Free trial

Features

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390

Integrations

17
161

Ease of Use

4.5 (401)
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Value for Money

4.5 (401)
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Customer Service

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Reviews

Overall rating

4.5 /5
(401)
Value for Money
4.5/5
Features
4.2/5
Ease of Use
4.5/5
Customer Support
4.4/5

Already have ActiveCollab?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 401
Matthias
Matthias
Overall rating
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

A sleek yet powerful project management software way above its competition

Reviewed on 09/02/2018

It helps me organize a great number of projects as one-man business without losing more time than...

It helps me organize a great number of projects as one-man business without losing more time than necessary.

Pros

It's amazing how flexible AC can be depending on a project's needs. It can serve as a simple reminder list with great speed and simplicity but also get fully blown up for projects involving production teams and clients at once. Compared to its competition it never feels like its dictating you to use it in a certain way, it just hands you a great bunch of options and lets you use them without interference. I use other products like dropbox and dropbox paper too and it all goes together really nicely.
One thing to note is a personal and genuinely helpful customer service, there have been issues and bugs here and there (not many) and in 90% of the cases they were solved within short time.

I think AC is great for freelancers and small project groups working remotely I switched from Basecamp and it was one of a relief.

Cons

I personally don't like the free limitations of users. I know there's a business model behind it but I hate to delete other clients/team members just to make room for someone else.

Mavares
Mavares
Overall rating
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support

Manage and accompany to innovate

Reviewed on 09/07/2018

Control of project operations

Control of project operations

Pros

In such a complex world, where the time and control factor in operations makes a difference, it is vital to have a platform that allows access to many tasks that, otherwise, would involve and coordinate many people, this type of tools allows us to save costs and reduce involuntary human errors, in everything that refers to the necessary coordination between all the members of the project. The calendar allows to have all the tasks, meetings, and filter the tasks by projects, and if that were not enough, all this can be complemented with the participation of the members remotely, so that it is possible to follow the general state of the proyects. In case of any problem, the support team is attentive to clarify your doubts, there are still elements that we have not had the opportunity to explore, but that, surely, according to our needs we will be using them to solve the growing demands of our organizations.

Cons

As with many platforms, the versions that are used in tables or smart devices show some limitations, in relation to those that are handled by PC, it would be very important to preserve and maximize the benefits when you have other devices and not limit the functions that, After all, knowledge or traditional devices for solving problems are not always available.

Verified Reviewer
Overall rating
  • Industry: Computer Software
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 6.0 /10

A very good tool

Reviewed on 26/06/2023

Pros

The native features are very adapted to our uses, and we were able to add the missing features.Especially, time and budget tracking are good to have and

Cons

Not us directly, but our customers are sometimes disturbed by the UX, despite huge leap forward recently.We sometimes find it a bit slow in terms of performance - we host it so we may be to blame - and access to data (because we have a lot of projects and customers).

Alternatives Considered

Redmine and Jira

Reasons for Switching to ActiveCollab

It enabled us to manage our fixed price projects (not so easy with JIRA or Redmine).It had a lower cost.We could host it ourselves.
Matthew
Matthew
Overall rating
  • Industry: Marketing & Advertising
  • Company size: Self Employed
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 10.0 /10

ActiveCollab is one of the easiest PM tools to migrate to

Reviewed on 17/06/2021

Overall, I really like the product and I think for any team that has been plagued with trying to...

Overall, I really like the product and I think for any team that has been plagued with trying to find the "right solution" to their PM needs, either overwhelmed by more technical PM tools or underwhelmed by lightweights, then ActiveCollab slots in nicely as being a very viable, competitive solution. You just have to ask yourself if the pricing is worth it.

Pros

There are actually two PM tools that I absolutely love - Nifty and Ora, however, as much as I love them, they're a bit too "technical" for the layman to use. If you're not heavily invested in software development, they can be overwhelming, but ActiveCollab offers a really clean UI and superb UX that make onboarding new, casual users a breeze.

The features offered in ActiveCollab are on par with the industry and mean that you can grow into the product as a team without worrying about boundaries for the most part. I only say "the most part" because I'm on a lower tier plan that doesn't include things like Invoicing (something I use a different product for anyway).

Cons

While I guess it can be seen as a "smart" business decision, I think gating things like Invoicing behind a pay wall doesn't feel great as an end user. It's just the psychological aspect of it all, right?
If you said I had to pay $7.50/month for a plan and then an additional $3/month for Invoicing, I would be less inclined versus just being asked to pay $10/month for everything.

I think the pigeon-holing of Invoicing being behind a plan that is also a price per member can also be a crux because the functionality doesn't really change between a 2 person operation and a 200 person operation, but the two would pay a crazy amount of difference ($6 vs. $600) just for Invoicing.

Ulric
Ulric
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Collaborative working made easy

Reviewed on 18/11/2019

Pros

It's a great Project Management System. We moved from a legacy system and had prerequisites for our agency: project & task management, people/roll management and time management. It does these with ease. Then it layered great collaborative working.

Cons

The recently launched "workload" feature is an add-on additional cost. As a SaaS the competition is fierce for features and benefits. I personally think this should have been part of their bundle, not additional.

Alternatives Considered

Trello and Asana
Showing 5 reviews of 401 Read all reviews

ActiveCollab FAQs

Below are some frequently asked questions for ActiveCollab.

ActiveCollab offers the following pricing plans:

  • Starting from: US$3.67/month
  • Pricing model: Subscription
  • Free Trial: Available

Plus: For smaller teams that need a platform for collaboration and managing projects. Annual Billing: $3.17 for 3 members / per month Monthly Billing: $3.67 for 3 members / per month Pro: For teams and companies that need to overview the entire workflow in one place. Billed per member. Annual Billing: $8.00 per member / per month Monthly Billing: $9.00 per member / per month Pro+Get Paid: For teams that need to track time, organize, and invoice their projects. Billed per member. Annual Billing: $11.75 per member / per month Monthly Billing: $14.00 per member / per month

ActiveCollab has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

ActiveCollab supports the following languages:

Chinese, Czech, Dutch, English, French, German, Hungarian, Italian, Japanese, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

ActiveCollab supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

ActiveCollab integrates with the following applications:

Asana, Basecamp, Braintree, Dropbox Business, Google Drive, Hubstaff, PayPal, QuickBooks Online Advanced, Slack, Stripe, TestLodge, TimeCamp, Trello, Wrike, Xero, Zapier, authorize.net

ActiveCollab offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for ActiveCollab.