About Mavenlink

The Mavenlink Industry Cloud for Professional Services™ (now Kantata Industry Cloud for Professional Services™) is a powerful collection of operational management, resource optimization, business intelligence, integration, and workflow automation functionality that optimizes resources and elevates operational performance. A resource-first architecture, enables services businesses to field the best team, every time and see up-to-the-minute progress against timelines and budgets so projects run smoothly, predictably, and profitably. Visit www.mavenlink.com to learn more.

Single source of truth: Mavenlink centralizes project management, project accounting, and custom reporting into a solution known as Professional Services Automation (PSA). Mavenlink’s cloud application provides a single workspace for executives, project managers, team collaborators, and contract resources. This includes powerful features for collaboration, file sharing, time and expense tracking, resource scheduling, and more.

Move the levers that drive performance: Mavenlink helps organizations optimize utilization rates, improve margins, accelerate cash collection and accurately predict future work and revenue. The application’s optional enterprise-grade Business Intelligence (BI) layer, Mavenlink Insights, offers expert-built dashboards and custom reporting for project health and profitability. Mavenlink Insights enables organizations to build unlimited custom reports in only a few clicks; this includes the ability to look at key business metrics by specific drill-downs.

Create connections between business systems to unite teams and processes: Thanks to strategic integrations with leading CRM and accounting solutions (including Salesforce, Intacct, and QuickBooks), Mavenlink customers can build a unified platform for planning, delivering, and recognizing revenue related to services delivery across their entire business lifecycle.

Designed by services professionals, for services professionals: Mavenlink’s customers include consulting firms, marketing, creative agencies, tech, IT services, and other professional services providers. Typical clients are growing companies that need a software solution to successfully manage client demand with maximized profitability at scale. Mavenlink clients reside in more than 100 countries at both public and private companies.

Pricing starting from:

US$59.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Mavenlink

Resource Management:
Your resources are the heart of your business and the Mavenlink, now Kantata, platform. Mavenlink is purpose-built to tackle the resource management realities you face every day. Mavenlink offers powerful resource optimization functionality that leverages operations management science, advanced algorithms, and analytics to overcome previously intractable business problems.

Operations Management:
From project management and team collaboration to all of your back-end accounting, Mavenlink's operations management gives you the functionality you need to operate with greater clarity and control. Provide the right views to the right people and make better decisions faster. With Mavenlink, you can easily manage all your project finances in the same place. We also offer flexible invoicing options where you can submit separate invoices for Fixed Fee and Time & Materials, or create a blended invoice with all the Tasks, Deliverables, and Milestones in your project.

Business Intelligence:
With Mavenlink, all your operational data is in one place and easy to access allowing you to work smarter and drive continuous improvement. Robust reporting, real-time monitoring, and customization put you in control. Data is the backbone for timely decisions that drive your success. With Mavenlink, all your operational data is in one place and easy to access. Customizable dashboards. Over 60 meaningful, services-centric reports.

Integrations and Workflows:
Connect with existing systems. Empower your teams. Extend the value of your technology investment. And infuse agility into your work with Mavenlink M-Bridge, a first in professional services. Mavenlink’s M-Bridge will enable your technology to work how your business works, leveraging your unique business processes. When your technology is optimized your people can focus on what they do best.

Devices

Business size

S M L

Markets

Australia, Canada, United Kingdom, Ireland, India, New Zealand, Singapore, United States

Supported Languages

English

Pricing starting from:

US$59.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

Mavenlink Software - Resource Management
Mavenlink Software - Resource Scheduling
Mavenlink Software - Project Management
Mavenlink Software - Project Accounting
Mavenlink Software - Project Costs and Estimates
Mavenlink Software - Time Tracking
Mavenlink Software - Analytics & Reporting
Mavenlink Software - Business Intelligence
Mavenlink Software - Team Collaboration
Mavenlink Software - Mobile Interface
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Mavenlink video
Mavenlink video
Mavenlink Software - Resource Management
Mavenlink Software - Resource Scheduling
Mavenlink Software - Project Management
Mavenlink Software - Project Accounting
Mavenlink Software - Project Costs and Estimates
Mavenlink Software - Time Tracking
Mavenlink Software - Analytics & Reporting
Mavenlink Software - Business Intelligence
Mavenlink Software - Team Collaboration
Mavenlink Software - Mobile Interface

Features

Total features of Mavenlink: 139

  • @mentions
  • API
  • Access Controls/Permissions
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Agile Methodologies
  • Alerts/Notifications
  • Approval Process Control
  • Assignment Management
  • Audit Trail
  • Bar Chart
  • Billable & Non-Billable Hours
  • Billable Items Tracking
  • Billing & Invoicing
  • Budget Management
  • Budgeting/Forecasting
  • Business Process Automation
  • Calendar Management
  • Campaign Management
  • Capacity Management
  • Change Management
  • Charting
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Color Codes/Icons
  • Commenting/Notes
  • Communication Management
  • Cost-to-Completion Tracking
  • Customisable Branding
  • Customisable Dashboard
  • Customisable Reports
  • Customisable Templates
  • Customizable Fields
  • Dashboard
  • Data Import/Export
  • Data Visualisation
  • Deadline Management
  • Dependency Tracking
  • Document Management
  • Document Storage
  • Drag & Drop
  • Due Date Tracking
  • Employee Activity Monitoring
  • Estimating
  • Event Triggered Actions
  • Expense Tracking
  • File Management
  • File Sharing
  • File Transfer
  • Forecasting
  • Gantt/Timeline View
  • Graphical Workflow Editor
  • Idea Management
  • Integrations Management
  • Invoice Management
  • Issue Management
  • Issue Tracking
  • Kanban Board
  • Leave Tracking
  • Milestone Tracking
  • Mobile Access
  • Mobile Time Tracking
  • Monitoring
  • Multi-Campaign
  • Multi-Currency
  • Multiple Billing Rates
  • Multiple Projects
  • Online Time Tracking Software
  • Overtime Calculation
  • Percent-Complete Tracking
  • Performance Metrics
  • Planning Tools
  • Portfolio Management
  • Prioritisation
  • Progress Reports
  • Progress Tracking
  • Project Accounting
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Proposal Generation
  • QuickBooks Integration
  • Quotes/Estimates
  • Real Time Analytics
  • Real Time Data
  • Real Time Monitoring
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Reimbursement Management
  • Reminders
  • Remote Access/Control
  • Remote Support Software
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Requirements Management
  • Resource Allocation & Planning
  • Resource Management
  • Resource Request
  • Resource Scheduling
  • Risk Management
  • Role-Based Permissions
  • Search/Filter
  • Skills Tracking
  • Status Tracking
  • Summary Reports
  • Tagging
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Template Management
  • Templates
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Time Tracking by Client
  • Time Tracking by Project
  • Time Zone Tracking
  • Timer
  • Timesheet Management
  • To-Do List
  • Traditional Methodologies
  • Utilisation Reporting
  • Vacation/Leave Tracking
  • Version Control
  • Visual Analytics
  • Visualisation
  • Workflow Configuration
  • Workflow Management

Alternatives

Smartsheet

4.5
#1 Alternative to Mavenlink
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Kimble

4.0
#2 Alternative to Mavenlink
Kimble is the only leading provider focused exclusively on PSA, constantly innovating to improve team collaboration and...

Asana

4.5
#3 Alternative to Mavenlink
Asana is a work and project management solution for teams. You can organize everything—from company objectives to...

Wrike

4.2
#4 Alternative to Mavenlink
Wrike is a collaboration & project management tool that helps users manage projects from start to finish, providing...

Reviews

Overall rating

4.2 /5
(568)
Value for Money
4.0/5
Features
4.0/5
Ease of Use
3.9/5
Customer Support
4.2/5

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Showing 5 reviews of 568
Mike C.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Awesome platform that's only getting better

Reviewed on 31/10/2019

Overall, using Mavenlink has been great - it has made a very positive impact on day-to-day...

Overall, using Mavenlink has been great - it has made a very positive impact on day-to-day functions as a business. I would recommend it highly to agencies for its flexibility and extensive functionality to manage resources and projects.

Pros

The reporting functionality Mavenlink offers is extensive and has enabled us to get much better visibility to our project, program, portfolio and resourcing data.

Which in turn has allowed us to set/adjust our KPI/KRIs and better inform business decisions with the data we have available.

In using Mavenlink how it's meant to be used, not only have we improved our business practices but our PMO has gained valuable insight into important aspects of the business that were previously siloed.

The fact that Mavenlink actually continues to improve its platform based on user feedback is a massive plus, as new functionality becomes available to better utilize the platform.

Cons

There are some small (very small in most cases) problems we have with some functionality i.e. the naming/categorization of metrics in the reporting suite could be clearer, when approving/rejecting timesheets, adding a comment to a specific entry would be preferable, rather than the comment being published to all entries.

Alternatives Considered

WorkflowMax and Adobe Workfront

Reasons for Choosing Mavenlink

Budgetary reasons mainly but we also needed a platform that would allow us to manage resources more efficiently as well.

Switched From

Adobe Workfront

Reasons for Switching to Mavenlink

Fitted to our budget and offered functionality we saw as essential to resource management.
Denise W.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 201-500 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

It's a fantastic time and task management system

Reviewed on 14/06/2022

Mavenlink sits directly on our Salesforce platform, and it has been great for our business to have...

Mavenlink sits directly on our Salesforce platform, and it has been great for our business to have a more comprehensive perspective from Pre-Sales through project close-out ever since we implemented the product about three years ago with the help of Mavenlink's amazing support. From the perspective of Resource Management, I find everything about Mavenlink to be extremely well executed.

Pros

My preferred time management application is extremely feature-rich, allowing for extensive customization of how time and money are spent. Mavenlink is a great addition to our corporate finance tools since it provides us with a new way to examine data and monitor progress on several fronts simultaneously. For me, it's a plus that Mavenlink is always working to enhance its platform and provide new educational resources for its users.

Cons

I haven't utilized many goods or features, but it would be helpful to have a consolidated dashboard where I can observe how everything is interacting with one another.

Juliana C.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 201-500 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 3.0 /10

Mavenlink Review

Reviewed on 26/05/2022

the experience and pricing was not good enough for us to retain it as a product we use.

the experience and pricing was not good enough for us to retain it as a product we use.

Pros

tracking hours with two different billable rates was easy to use.

Cons

a lot of things were hard to find/non-intuitive

Matt C.
Overall rating
  • Industry: Computer Software
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Program Manager Review

Reviewed on 02/03/2022

It has been positive and has definitely streamlined a lot of my work on a day to day basis as a PM

It has been positive and has definitely streamlined a lot of my work on a day to day basis as a PM

Pros

The invoicing and billing functionality is great as well as allowing resources to be forecasted and allocated to multiple projects

Cons

It is a bit clunky to use at first as there is a lot of functionality within it

Rachel S.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Realtime Time Tracking and Burn Rate View

Reviewed on 27/01/2022

The biggest problems that Mavenlink has solved for us would be the ability to see if our projects...

The biggest problems that Mavenlink has solved for us would be the ability to see if our projects are profitable or not as well as saving us valuable time with some automation features like repeating tasks, having templates, etc.

Pros

Mavenlink has really helped us to see whether or not our projects are profitable. It's also saved us valuable time with the integration that was implemented from the start to repeat monthly tasks for all of the monthly recurring marketing projects we have.

Cons

There are some very minor things that I am hoping will be addressed in a future feature improvement, but not enough for me to stop using Mavenlink. For example, you can mark a task complete without checking off the checklist items for the task, you don't get notifications within the platform (only via email) when you've been tagged/added to a project/assigned to a task, there are limited task status options to choose from, and there's no way to follow-up or be notified when a task due date is approaching/someone hasn't responded to a comment/tag, etc.

Alternatives Considered

Basecamp, monday.com, Wrike and Asana

Reasons for Choosing Mavenlink

All of our project information was in a platform called Gemini (which is more of an issue tracking system), but all of the time tracking was in a separate platform called TSheets. I was spending hours and hours trying to reconcile time entries to project budgets to see what the burn rates were. By the time I could realize a project was in danger of going over budget, it was too late.

Reasons for Switching to Mavenlink

Mavenlink had everything we were looking for except for the task repeater, but they were willing to create that integration for us. None of the other platforms had everything we were looking for.
Showing 5 reviews of 568 Read all reviews

Mavenlink FAQs

Below are some frequently asked questions for Mavenlink.

Mavenlink offers the following pricing plans:

  • Starting from: US$59.00/month View Pricing Plans
  • Pricing model: Subscription
  • Free Trial: Available

Mavenlink offers plans to meet your needs. Choose from resource management to complete PSA with advanced BI. Try a plan today! Mavenlink Premier / Enterprise: Resource Management and Professional Services Automation custom pricing based on request To receive accurate pricing information, contact Mavenlink directly.

Mavenlink has the following typical customers:

51-200, 201-500, 501-1,000, 1,001-5,000

Mavenlink supports the following languages:

English

Mavenlink supports the following devices:

Mavenlink integrates with the following applications:

Dynamics 365, Expensify, FinancialForce ERP, Gmail, Google Calendar, Google Drive, Google Workspace, HubSpot CRM, Jira, Microsoft 365, NetSuite, PayPal, QuickBooks Online Advanced, Quickbooks Online, SAP Concur, Sage Intacct, Salesforce Sales Cloud, Slack, Workday HCM, Xero, Zapier

Mavenlink offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

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