Celoxis

4.4 (308)
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The All-in-One PPM Software. New: Native Jira Connector.

About Celoxis

Ranked #1 by Gartner and G2, Celoxis is a comprehensive project portfolio management (PPM) software that seamlessly plans, tracks, and manages all your workflows on a customizable platform. The PPM tool helps you manage every aspect of your business, from optimizing your project portfolio to tracking profit margins. It perfectly balances capabilities, ease of use, and price.

For over two decades, Celoxis has been catering to Fortune 500 and small enterprises across industries worldwide and can address 90% of your challenges at the best cost and minimum time without compromising the features and capabilities that enterprises demand.

Comprehensive Solution: Celoxis offers more than just project management; it allows you to manage portfolios, teams, and operations with powerful analytics and dashboards.

Customisable Features: Celoxis provides configurable ranking logic, custom fields, workflows, and KPIs to suit your specific business needs.

Efficient Project Planning & Tracking: Build dynamic project plans with automatic scheduling and inter-project dependencies to adapt to changing real-world conditions. Stay on top of your projects with health indicators, critical path analysis, and automatic email alerts for addressing problems.

Business Intelligence and Analytics: Celoxis' BI functionality is intrinsically aware of the project data, enabling users to quickly and easily prepare the necessary visualizations to support strategic decision-making without the hassle and extra expense.

Advanced reporting and analytics: Celoxis provides business intelligence with robust reporting and analytics tools that empower you to track project progress, monitor team performance, and make data-driven decisions. With Celoxis project management software, you can prepare 100% customizable dashboards that are visually appealing and accelerate decision-making.

Customised Pricing: Adopts a pay-for-what-you-use pricing model, allowing for cost-effective scalability and alignment with specific business needs.

Workflow Apps and Integration: Track business processes alongside projects using built-in or custom workflow apps and seamlessly integrate with JIRA and Azure DevOps for development progress updates.

Security: As a SOC 2-compliant software, Celoxis ensures that your data security and privacy are top priorities. This compliance means your sensitive project data is protected through stringent industry standards and robust measures against unauthorized access or breaches.

Flexible Deployment Options: Celoxis offers cloud-based and on-premises solutions, providing flexibility to choose the option that best fits your organization's IT infrastructure and policy requirements.

Real-Time Financial Insights: Get real-time visibility into budget spending, receivables, and profitability across projects and portfolios with profit tracking, revenue forecasting, and custom financial KPIs.

User-Friendly Interface: One of Celoxis's standout features is its intuitive and easy-to-navigate interface.

Resource Management: Easily allocate resources based on availability, demand, and skills, with features like capacity planning, multiple locations and shifts, and instant overload alerts.

Team and Client Collaboration: Share files, discuss, and exchange comments with colleagues and clients, and save time with free and fully customisable client portals.

Time and Expense Tracking: Track time, costs, and billing with integrated time sheets and expense modules featuring multi-level approvals, inbuilt timers, automatic reminders, and customisable policies.

Multilingual and Mobile Optimized: Celoxis offers an optimized mobile interface and supports multiple languages, ensuring accessibility across different devices and users.


Key benefits of Celoxis

Ranked #1 by Gartner and G2, Celoxis is a comprehensive Project Portfolio Management (PPM) software that seamlessly manages all your workflows on a customizable platform, from optimizing project portfolios to tracking profit margins, with a perfect balance of capabilities, ease of use, and price.

Project Pipeline / Project Intake Management:

- Streamline requests consolidation from multiple sources.
- Evaluate project requests using tailored KPIs.
- Implement customizable workflows with multi-stage approvals.
Assess resource requirements for pipeline projects.
- Analyze project viability from strategic, tactical, and operational angles.

Planning:

- Customize resource scheduling based on various parameters.
- Precisely allocate resources in hours.
- Manage interproject dependencies seamlessly.
- Effectively coordinate geographically dispersed teams across different time zones.

Workload Management:

- Visualize workload distribution with intuitive color coding.
- Resolve resource conflicts efficiently through drill-down analysis.
- View workload dynamically by day, week, or month.
- Incorporate holidays, vacations, and exceptions effortlessly.
- Tailor views by resource, role, department, region, or custom criteria.
- Export workload data seamlessly to Excel or PDF formats.

Manager Tracking:

- Access real-time projections for schedule and budget adherence.
- Monitor project progress against planned milestones.

Project Tracking

- Visual Health Indicators
- Schedule Projections
- Planned v/s Actual Tracking
- Earned Value Analysis (EVA)
- Status Updates by Email
- Management Dashboards
- Email Notifications
- Intelligent Alerts & Notifications
- Calendar View
- Change Request Management

Risks Analysis:

- Identify and mitigate project and organizational risks proactively.
- Customize risk assessment processes to capture potential issues early.
- Evaluate risks based on user-defined criteria for prioritization.
- Monitor risks effectively through a dedicated dashboard.

Analytics:

- Deliver color-coded weekly status reports for stakeholder visibility.
- Provide real-time insights into project portfolio performance and profitability.
- Present a comprehensive PPM roadmap highlighting key milestones.
- Enable trend analysis for informed decision-making.
- Visualize portfolio timelines through dynamic Gantt charts.
- Tailor dashboards to meet specific managerial, team, or accounting needs.

Financial Management

- Activity & User-based Billing Models
- Fixed Price & Hourly Project Engagements
- Project & Task level Budgets
- Fixed Labor & Material Cost
- Project Specific Rates
- Financial Health Indicators
- Planned v/s Actual Tracking
- Job role-based costing and billing.
- Cost Projection
- Revenue Forecasting
- Cash Flows & Margin Tracking
- Invoicing

Financial Reporting:

- Generate detailed reports on monthly expenditures categorized by cost.
- Forecast revenue with accuracy.
- Assess portfolio profitability for strategic planning.

Workflow Customization:

- Design workflows tailored to manage various aspects such as ticketing, knowledge sharing, asset tracking, and resource management.

Access Control:

- Customize access permissions to ensure data security and integrity for different user roles and responsibilities.

Security

- Role-based Security
- Project-level Security settings
- Workspaces to Isolate Projects

Deployment Options
- SaaS (Cloud-based)
- On-Premise

Customised Pricing:

- Adopts a pay-for-what-you-use pricing model, allowing for cost-effective scalability and alignment with specific business needs.

User-Friendly Interface:
- One of Celoxis's standout features is its intuitive and easy-to-navigate interface.

Multilingual and Mobile Optimised:
- Celoxis offers an optimised mobile interface and supports multiple languages, ensuring accessibility across different devices and users.


Images

Celoxis Software - Celoxis dashboard provides a visual snapshot of your project portfolio. Stay on top of tasks, track progress, and monitor resource allocation effortlessly with real-time insights.
Celoxis Software - With Celoxis dynamic Gantt chart, visualize project timelines, dependencies, and milestones at a glance. Effortlessly plan and schedule tasks, allocate resources, and track progress in real-time.
Celoxis Software - View of your project portfolio with Celoxis' project portfolio status report, gain valuable insights into project progress, timelines, and milestones. Easily track project health, identify risks, and make data-driven decisions.
Celoxis Software - With Celoxis resource load visualization, gain a clear view of resource allocation and availability in real-time. Identify bottlenecks, optimize workloads, and ensure efficient resource management and achieve optimal project outcomes.
Celoxis Software - Mitigate project risks and ensure success with Celoxis' risk assessment feature. Gain a visual representation of potential risks, their impact, and likelihood. Assess risk severity, prioritize mitigation strategies, and take proactive measures.
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Celoxis Software - Celoxis dashboard provides a visual snapshot of your project portfolio. Stay on top of tasks, track progress, and monitor resource allocation effortlessly with real-time insights.
Celoxis Software - With Celoxis dynamic Gantt chart, visualize project timelines, dependencies, and milestones at a glance. Effortlessly plan and schedule tasks, allocate resources, and track progress in real-time.
Celoxis Software - View of your project portfolio with Celoxis' project portfolio status report, gain valuable insights into project progress, timelines, and milestones. Easily track project health, identify risks, and make data-driven decisions.
Celoxis Software - With Celoxis resource load visualization, gain a clear view of resource allocation and availability in real-time. Identify bottlenecks, optimize workloads, and ensure efficient resource management and achieve optimal project outcomes.
Celoxis Software - Mitigate project risks and ensure success with Celoxis' risk assessment feature. Gain a visual representation of potential risks, their impact, and likelihood. Assess risk severity, prioritize mitigation strategies, and take proactive measures.

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Reviews

Overall rating

4.4 /5
(308)
Value for Money
4.4/5
Features
4.3/5
Ease of Use
4.3/5
Customer Support
4.5/5

Already have Celoxis?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 308
Ryan
Ryan
Overall rating
  • Industry: Medical Devices
  • Company size: 1,001–5,000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

A project management platform at its finest

Reviewed on 28/11/2016

I'm a project engineer at a manufacturing and engineering design firm and I use Celoxis more than...

I'm a project engineer at a manufacturing and engineering design firm and I use Celoxis more than daily. It can take few days to learn, but once you have it down it is by far the best platform I've ever used to manage projects. It is useful for project engineers and all the way up to senior management to manage small projects, programs, and employees. It really is an all-in-one product and I highly recommend it.

Pros

Frequent updates and bug fixes
Inter-facility coordination
Seamless timeline creation and management
Hours tracking and analysis for large groups of people

Cons

I have no cons. In the past year, Celoxis has fixed all the problems I originally had with it (mainly bugs).

Aleksander
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Powerful, flexible platform with UX problems

Reviewed on 22/10/2019

Generally, and for a company of our size Celoxis was the best choice due to the varied work models...

Generally, and for a company of our size Celoxis was the best choice due to the varied work models we service. The ability to both work in hourly and fixed price models is a unique requirement and other platforms struggle to make it work.

Pros

The standout feature is the flexibility of Celoxis which allows for a great deal of optional customisation.
For example, custom formula fields let us do basic and complex math that can be displayed in reports and on projects.

When comparing it to other solutions it does sport a few unique features not found in competitor products. Chiefly among them would be the semi intelligent schedule and budget prediction feature which gives a quick way to assess project status.

Cons

The biggest issue is the UX/UI which has a bit of a learning curve and needs a strict process to utilize all areas effectively. The system seems to have some legacy features that make functionality redundant.
An example would be 4 different ways to enter time into time-sheets in the UI, or 2 separate comment features that are nested into each other for no reason.

Some very simple and common features, like checklists in tasks, seem to also be absent.

While not difficult to work with, the usage-paths for all the functions have not been thoroughly tested it seems.

Reasons for Choosing Celoxis

Insufficient scheduling and reporting options and hard to work UI/UX

Switched From

WorkflowMax

Reasons for Switching to Celoxis

Superior value for money in features at this size of company compared to the competition.
Allen
Overall rating
  • Industry: Financial Services
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Good Gantt planning

Reviewed on 13/10/2019

We are able to track project tasks and properly link them to other projects and also see resource...

We are able to track project tasks and properly link them to other projects and also see resource allocations

Pros

This software produces and manages the tasks in the Gantt really well and is very easy to update the view with progress, resources and durations. Can also add custom columns to the view.

Cons

I don't always like the way the screen real estate is being used and feel that there are elements on the screen that I don't need to see all the time and that is making my work-space smaller. It is especially evident when projecting at a lower resolution. Am also not a fan of the fact that one cannot ju8st copy the URL of a view and send on to someone else.

Kapil
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Easy Project Management

Reviewed on 23/10/2019

Pros

- ease of use
- feature rich for project management
- external users and client login option for client view
- integrations with salesforce and rest api for other apps if required
- integrated time entry and approval
- single-sign-on capability with various IDP's

Cons

- mobility options are limited
- client cannot be assigned tasks in the Project

Alternatives Considered

Jira , Microsoft Project and Smartsheet

Reasons for Choosing Celoxis

Ease of use and availability of integrated time entry and approval with project/task management.

Reasons for Switching to Celoxis

above mentioned features as well as pricing was an all out win for us
Susan
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11–50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great software for project oriented firms that invoice for services

Reviewed on 22/09/2020

Very positive. We are just rolling it out now to all our staff, and we're really looking forward...

Very positive. We are just rolling it out now to all our staff, and we're really looking forward to gaining the real benefits.

Pros

Celoxis is a powerful project management software that is replacing MS Project in our organization, allowing us to get a portfolio view of many projects managed by multiple PMs. But best of all, our resources can enter their timesheets within Celoxis. This allows us to eliminate one piece of software and run analytics to learn about our performance and drive improvements.

Cons

It was tricky to setup. We needed the help of Celoxis to get the roles and access permissions setup correctly. The help guide was not comprehensive enough in this area to do it yourself.

Alternatives Considered

Jira , Microsoft Project and monday.com

Reasons for Choosing Celoxis

Viewing multiple projects at once and entering time-sheet data in the project tasks. Plan Vs Actual at the granular level.

Switched From

Microsoft Project
Showing 5 reviews of 308 Read all reviews

Celoxis FAQs

Below are some frequently asked questions for Celoxis.

Celoxis offers the following pricing plans:

  • Starting from: US$15.00/month
  • Pricing model: Subscription
  • Free Trial: Available

Celoxis offer both volume and duration discounts.

Celoxis has the following typical customers:

2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Celoxis supports the following languages:

Arabic, Chinese, English, French, German, Portuguese, Russian, Spanish

Celoxis supports the following devices:

Celoxis integrates with the following applications:

Dropbox Business, Gmail, Google Calendar, Google Drive, HubSpot CRM, Jira, Microsoft Excel, Microsoft Outlook, Microsoft Power BI, Microsoft Project, Microsoft Teams, QuickBooks Online, Salesforce Sales Cloud, SharePoint, Zapier, ZenDesk Chat, Zendesk Suite

Celoxis offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Chat

Related categories

See all software categories found for Celoxis.